Executive Assistant | Corporate Services
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Key skills for this role
About the Role
The Executive Assistant (EA) is responsible for providing high-level administrative support to senior leadership, enabling efficient day-to-day management of executive prioritie.
Key Skills for This Role
Responsibilities
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements.
- Screen and manage communications (emails, calls, correspondence) on behalf of the executive.
- Act as a key point of contact between the executive and internal/external stakeholders.
- Prepare high quality presentations, reports, and briefing materials.
- Attend meetings and document minutes, decisions, and actions.
- Manage confidential documents and sensitive information with discretion.
- Support budget tracking, expense management, and vendor coordination.
- Assist in the delivery of strategic projects and initiatives led by the executive.
Requirements
- Experience in executive support or administrative role
- Strong organizational and time management skills
- Proficiency in Microsoft Office and presentation tools
- Ability to handle confidential information with discretion
Full Job Posting
Role Overview
- The Executive Assistant (EA) is responsible for providing high level administrative support to senior leadership, enabling efficient day to day management of executive priorities.
- The role demands strong organizational skills, discretion, and the capacity to handle multiple stakeholders in a dynamic corporate environment.
- The EA is crucial in optimizing executive time management, facilitating stakeholder coordination, overseeing meeting and reporting management, managing office operations, and supporting strategic projects.
Executive Support
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements.
- Prioritize and coordinate executive engagements to optimize time management.
- Screen and manage communications (emails, calls, correspondence) on behalf of the executive.
Stakeholder Coordination
- Act as a key point of contact between the executive and internal/external stakeholders.
- Coordinate cross functional meetings and ensure timely follow ups on action items.
- Support preparation for leadership meetings, including agendas and documentation.
Meeting & Reporting Management
- Prepare high quality presentations, reports, and briefing materials.
- Attend meetings where required and document minutes, decisions, and actions.
- Track and follow up on key deliverables and commitments.
Office & Operational Support
- Ensure smooth office operations for the executive's function.
- Manage confidential documents and sensitive information with discretion.
- Support budget tracking, expense management, and vendor coordination.
Project Support
- Assist in the delivery of strategic projects and initiatives led by the executive.
- Monitor project timelines and escalate risks or delays where necessary.
- Conduct research and compile insights to support decision making.
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