Executive Assistant (Bilingual – Arabic & English)

Job Summary

Key Responsibilities

• Provide high-level administrative support to the Executive, including calendar management, scheduling meetings, and coordinating appointments.
• Manage all forms of communication on behalf of the Executive, including emails, phone calls, and correspondence in both Arabic and English.
• Prepare, translate, and review documents, reports, presentations, and briefings with a high level of accuracy.
• Coordinate domestic and international travel arrangements, including itineraries, visas, accommodations, and transportation.
• Act as a liaison between the Executive and internal/external stakeholders, maintaining professionalism and confidentiality at all times.
• Organize meetings, prepare agendas, take minutes, and follow up on action items.
• Handle sensitive and confidential information with discretion and integrity.
• Assist in project coordination, tracking deadlines, and ensuring timely execution of tasks.
• Support personal matters of the Executive when required (e.g., reservations, events, household coordination).
• Maintain filing systems (digital and physical) and ensure documentation is well-organized and accessible.

Qualifications & Requirements

• Fluency in **Arabic and English** (spoken and written) is mandatory.
• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Minimum of **3–5 years** of experience as an Executive Assistant or in a similar role supporting senior leadership.
• Strong organizational and time management skills with the ability to multitask effectively.
• Excellent written and verbal communication skills in both languages.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work under pressure and adapt to changing priorities.
• Strong attention to detail and problem-solving skills.

Key Competencies

• Professionalism and discretion
• Strong interpersonal and communication skills
• Time management and prioritization
• Flexibility and adaptability
• Attention to detail
• Proactive mindset

Working Conditions

• May require flexibility in working hours based on the Executive’s schedule.

Job Type: Full-time