Executive Assistant

Role Overview

Executive and Administrative Support

• Provide administrative and secretarial support to senior management.
• Manage calendars, appointments, meetings, and schedules.
• Prepare agendas, presentations, reports, correspondence, letters, and business documents.
• Take meeting minutes and follow up on assigned actions.
• Manage emails, correspondence, calls, messages, and requests on behalf of management.
• Maintain confidential filing systems, company records, and reports.

Business and Travel Coordination

• Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.
• Coordinate visa applications and travel documentation when necessary.
• Liaise with hotels, airlines, travel agencies, clients, suppliers, and external parties.
• Coordinate meetings and schedules with local and international clients and business associates.
• Conduct research and prepare information, reports, and summaries for management.

Communication and Coordination

• Act as a point of contact between management, departments, clients, business partners, and external stakeholders.
• Follow up on management instructions, pending matters, deadlines, appointments, and commitments.
• Maintain professional relationships with clients, VIP guests, business associates, and service providers.
• Handle sensitive and confidential information with professionalism and discretion.

Office and Personal Assistance

• Coordinate office requirements, appointments, reservations, corporate events, meetings, and business lunches.
• Manage special assignments and projects delegated by management.
• Provide personal administrative assistance related to management when required.
• Complete assigned tasks accurately and within required timeframes.

Qualifications

• A diploma or bachelor's degree in Business Administration, Management, Secretarial Studies, or a related field is preferred.
• At least 3 years of relevant executive support experience is required.
• Excellent verbal and written English communication skills are required.
• Additional language skills are an advantage.
• Microsoft Office proficiency, including Word, Excel, PowerPoint, and Outlook, is required.
• Strong organization, time management, multitasking, attention to detail, and follow-up skills are required.
• The role requires confidentiality, independence, initiative, prioritization, and professional conduct.

Preferred Skills

• Experience supporting senior executives, CEOs, directors, or business owners is preferred.
• Luxury corporate office, private office, family office, or high-level business environment experience is preferred.
• Relationship management, confident communication with VIP and international stakeholders, problem solving, and proactive support are preferred.

Salary

• The stated salary range is AED 6,000 to AED 10,000 per month.

Work Location

• The role is based in an office in Burj Khalifa and is performed in person.