Executive Assistant and Proposal Writer

Location

• Scarborough

Pay range

• $48,000 – $55,000 annually

Responsibilities

• Research and identify funding sources and potential supports (i.e. granting bodies and funding opportunities). Establish and maintain relationship with funding agencies.
• Draft funding proposals and complete funding applications in support of senior management (i.e. CEO, directors, managers, etc.).
• Maintain primary responsibility for funding schedules, tracking grants and follow up on the progress of submitted proposals and annual/interim reports as required by the granting parties
• Assist with the administration operation of the administration team, including (but not limited to) communication, data entry, record filing, database management, scheduling, etc.
• Establish and maintain rapport with Board of Directors, its Committee and other organizations
• Assist in preparation for Board meetings, including provision of secretarial support, preparation of necessary documents and presentation materials, facilitation of board development
• Assist in developing the agency’s programs and services in accordance with the directions, strategies, policies and principles established by the Board of Directors and its Committee
• Coordinate meetings with internal and external stakeholders
• Assist in quality assurance activities such as Accreditation and Quality Improvement Plan
• Create and develop administrative documents as required (e.g. newsletters, emails, letters)
• Respond to phone and email inquiries (i.e. from staff, government, external organizations, etc.)
• Provide administrative support for the CEO as required

Qualifications