Executive Assistant
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
First Tech seeks an experienced Executive Assistant to provide high-level support to the Co-Founder. The role involves managing complex calendars, communications, and governance activities with discretion.
Key Skills for This Role
Responsibilities
- Manage complex, multi time zone calendar for the Co Founder
- Coordinate meetings, prepare agendas and briefing materials
- Manage high volume correspondence in Arabic and English
- Draft, proofread, and review executive communications and board papers
- Act as primary point of contact for internal and external stakeholders
- Organize board meetings, executive meetings, and investor engagements
- Coordinate complex international travel arrangements
- Manage executive expenses and document management
Requirements
- Bachelor's degree in Business Administration, Communications, International Relations, or related field
- 5 8 years of experience supporting C level executives or senior leadership in a fast paced corporate environment
- Fluency in both Arabic and English (written and spoken)
- Exceptional organizational and time management skills
- Advanced proficiency in Microsoft Office 365
- High levels of discretion and professionalism
Full Job Posting
Company Overview
- First Tech is a technology company focused on building, scaling, and delivering innovative digital platforms across financial services and other industries.
- We combine technology, product expertise, and a deep understanding of customer needs to create solutions that simplify complex processes.
Job Purpose
- To provide proactive, high level executive support to our Co Founder by managing complex schedules, communications, governance activities, and day to day operations with exceptional discretion and professionalism.
What you'll do
- Manage a complex, multi time zone calendar, ensuring priorities are coordinated across executive, board, investor, and leadership commitments.
- Coordinate meetings, prepare agendas, briefing materials, and ensure the Co Founder is fully prepared for engagements.
- Manage high volume correspondence in both Arabic and English across email, messaging platforms, and formal communications.
- Draft, proofread, translate, and review executive communications, board papers, presentations, and official correspondence.
- Act as the primary point of contact for internal and external stakeholders, exercising sound judgment when managing competing priorities.
- Organize board meetings, executive meetings, and investor engagements, including agenda preparation, minute taking, action tracking, and follow up.
- Coordinate complex international travel arrangements, including itineraries, visas, logistics, and briefing packs.
- Build and maintain strong relationships with senior executives, government representatives, investors, and external partners.
- Manage executive expenses, document management, hospitality arrangements, and other administrative operations.
- Liaise closely with Legal, Finance, Company Secretarial, and other internal teams to ensure seamless execution of executive priorities.
- Maintain absolute confidentiality while handling highly sensitive business and strategic information.
What we're looking for
- Bachelor's degree in Business Administration, Communications, International Relations, or a related field.
- 5–8 years of experience supporting C level executives or senior leadership in a fast paced corporate environment.
- Previous experience supporting founders, board members, or executive leadership within financial services, investment banking, private equity, or regulated industries is highly preferred.
- Experience working with GCC based or Emirati leadership and a strong understanding of UAE business culture.
- Fluency in both Arabic and English (written and spoken) is essential.
- Exceptional organizational and time management skills with the ability to manage multiple competing priorities.
- Outstanding written and verbal communication skills, with the ability to produce executive level documentation.
- Strong stakeholder management skills with the confidence to engage senior executives, government officials, investors, and external partners.
- High levels of discretion, integrity, professionalism, and sound judgment when handling confidential information.
- Advanced proficiency in Microsoft Office 365 and executive productivity tools, with experience supporting board governance activities considered an advantage.
Benefits
- Competitive salary and performance based incentives
- Health and wellness support
- Career development and learning opportunities
- Exposure to high impact projects and cross functional teams
- A collaborative culture that encourages innovation and ownership
About First Tech
- We are building a company where people are empowered to do their best work and grow.
- Our culture is rooted in ownership, collaboration, and continuous learning.
- We are an equal opportunity employer and are committed to building a diverse and inclusive team.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at First.tech Group
Public Relations Manager
Abu Dhabi Emirate, UAE
First Tech is looking for a Public Relations Manager in Abu Dhabi to develop and execute strategic PR and corporate communications initiatives. The role requires 6-8+ years of experience, a strong media network in UAE/GC
Product & Venture Intern - Emirati Talent
Abu Dhabi Emirate, UAE
First Tech offers a structured internship programme for UAE Nationals focused on venture building, innovation, and startup creation. Interns will support product strategy, market research, operations, and technology acro
ERP Architect
Abu Dhabi Emirate, UAE
First Tech Group seeks an ERP Architect to design and oversee ERP architecture, leading end-to-end implementation of Finance and HR systems. This role requires 8-12 years of ERP implementation experience, strong project
Governance Manager
Abu Dhabi Emirate, UAE
First Tech is looking for a Governance Manager to lead the development and enhancement of enterprise-wide governance frameworks. The role requires 7-10 years of experience in governance, risk, or compliance, and a strong