Executive Administrative Assistant

Coherent is a global leader in photonics, developing advanced laser, optical and materials technologies that enable semiconductor manufacturing, AI infrastructure, advanced communications and precision industrial applications worldwide.

We are looking for an accomplished Executive Administrative Assistant to join our Industrial business group headquarters in Glasgow.

This is a varied and visible position supporting the EVP Industrial office and helping senior leaders operate effectively in a fast-paced, international environment.

Working closely with the Executive Business Partner, you will coordinate complex global diaries and travel, organise leadership meetings and events, support executive visitors and ensure important priorities continue to move forward.

You will provide comprehensive administrative support to the EVP Industrial office and help senior leaders operate effectively in a fast-paced, international environment.

Your responsibilities will include:

Previous experience providing administrative or executive support to senior leaders, ideally within a large, complex or international organisation

Demonstrable experience managing complex diaries, international travel, meetings, events and expenses

Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Teams

Confidence using modern digital tools, including ChatGPT and LinkedIn; experience with project-management tools would be an advantage

Excellent written and verbal communication skills, with the confidence to engage professionally with executives, colleagues and external stakeholders

Outstanding organisational and time-management skills, with the ability to manage competing priorities and tight deadlines

Sound judgement and a proven ability to handle sensitive information with integrity and discretion

A proactive, solutions-focused approach and excellent attention to detail

The confidence to work independently, make informed decisions and progress tasks with minimal supervision

High emotional intelligence, professionalism and a collaborative working style

Previous experience providing administrative or executive support to senior leaders, ideally within a large, complex or international organisation

Demonstrable experience managing complex diaries, international travel, meetings, events and expenses

Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Teams

Confidence using modern digital tools, including ChatGPT and LinkedIn; experience with project-management tools would be an advantage

Excellent written and verbal communication skills, with the confidence to engage professionally with executives, colleagues and external stakeholders

Outstanding organisational and time-management skills, with the ability to manage competing priorities and tight deadlines

Sound judgement and a proven ability to handle sensitive information with integrity and discretion

A proactive, solutions-focused approach and excellent attention to detail

The confidence to work independently, make informed decisions and progress tasks with minimal supervision

High emotional intelligence, professionalism and a collaborative working style

This position provides access to highly confidential commercial, financial, organisational and people-related information.

Success will depend on consistently demonstrating exceptional integrity, professionalism and discretion, while building the trust and confidence of senior leaders, colleagues and external stakeholders.

Our benefits vary by country and role.

Depending on your location, your package may include:

Competitive base salary and annual incentive eligibility

Employer-supported pension or retirement provision

Health, wellbeing and employee-assistance programmes

Life and income-protection benefits

Flexible-working arrangements, where compatible with the role

Learning and professional-development opportunities

Employee recognition and share programmes

How we work is just as important as what we achieve.

Everyone at Coherent is expected to demonstrate our ICARE values:

🤝 Integrity – Create an environment of trust ✨ Collaboration – Innovate through the sharing of ideas 🎯 Accountability – Own the process and the outcome 🌍 Respect – Recognise the value in everyone 🚀 Enthusiasm – Find a sense of purpose in work

Application and Selection

Current employees who wish to apply should submit a cover letter detailing their interest in the position and how their skills and experience align with the requirements of the role.

If you require an adjustment or accessibility accommodation at any stage of the recruitment process, please contact alyxandra.highland@coherent.com.

We are committed to providing an inclusive and accessible recruitment experience and welcome applications from people of all backgrounds.

Join us and help shape the technologies that connect, inform and transform our world.