Executive Administrative Assistant

We are looking for an accomplished Executive Administrative Assistant to join our Industrial business group headquarters in Glasgow. This is a varied and visible position supporting the EVP Industrial office and helping senior leaders operate effectively in a fast-paced, international environment.

Working closely with the Executive Business Partner, you will coordinate complex global diaries and travel, organise leadership meetings and events, support executive visitors and ensure important priorities continue to move forward.

You will provide comprehensive administrative support to the EVP Industrial office and help senior leaders operate effectively in a fast-paced, international environment.

Your responsibilities will include:

Previous experience providing administrative or executive support to senior leaders, ideally within a large, complex or international organisation

Demonstrable experience managing complex diaries, international travel, meetings, events and expenses

Strong proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Teams

Confidence using modern digital tools, including ChatGPT and LinkedIn; experience with project-management tools would be an advantage

Excellent written and verbal communication skills, with the confidence to engage professionally with executives, colleagues and external stakeholders

Outstanding organisational and time-management skills, with the ability to manage competing priorities and tight deadlines

Sound judgement and a proven ability to handle sensitive information with integrity and discretion

A proactive, solutions-focused approach and excellent attention to detail

The confidence to work independently, make informed decisions and progress tasks with minimal supervision