Events Coordinator
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Key skills for this role
About the Role
University of Wollongong in Dubai seeks an Events Coordinator to plan and deliver a diverse portfolio of university events including conferences, guest lectures, and graduation.
Key Skills for This Role
Responsibilities
- Conceptualise, plan, and deliver a range of university events including academic conferences, executive training programs, guest lectures, student and alumni events, and ceremonial events such as graduation
- Define event objectives, develop detailed timelines, and ensure delivery within agreed timeframes
- Coordinate venues, catering, audio visual requirements, speakers, performers, and event themes
- Partner with the University's Marketing team to promote events across appropriate communication channels
- Manage event registration processes and attendee communications
- Develop and track event budgets, ensuring expenses remain within approved allocations
- Conduct post event evaluations and prepare reports outlining outcomes and improvement opportunities
- Ensure all events comply with university policies, regulatory requirements, and safety standards
Requirements
- Minimum 3 years' experience in event planning or coordination
- Strong project management and organisational skills
- Excellent communication and stakeholder management capabilities
- Experience using event registration systems and relevant event technologies
- Experience in a university, education, or not for profit environment (desirable)
- Familiarity with large scale or ceremonial events (desirable)
Full Job Posting
About the University
- University of Wollongong in Dubai (UOWD) offers over 40 internationally recognised bachelor's and master's degrees.
- Programs are accredited by CAA and KHDA in UAE, and by AQF in Australia.
- The university has a global community of 152,000 alumni.
About Student Life at UOWD
- The Student Life Department plays a central role in shaping the holistic student experience.
- Responsible for planning and delivering university wide activities including events, conferences, and graduation.
About the Role
- UOWD is seeking an Events Coordinator to support planning, coordination, and delivery of university events.
- The role is central to the Student Life team and contributes to events supporting the University's mission.
Key Responsibilities
- Conceptualise, plan, and deliver a range of university events including academic conferences, executive training, guest lectures, student and alumni events, and graduation.
- Define event objectives, develop timelines, and ensure delivery within agreed timeframes.
- Coordinate venues, catering, audio visual requirements, speakers, performers, and event themes.
- Partner with Marketing team to promote events across communication channels.
- Manage event registration processes and attendee communications.
- Coordinate transportation, guest accommodation, setup and breakdown of event spaces.
- Develop and track event budgets, ensuring expenses remain within approved allocations.
- Work with Procurement team to source vendors and service providers.
- Liaise with faculty, administrators, student organisations, alumni, vendors, and external partners.
- Conduct post event evaluations and prepare reports.
- Ensure compliance with university policies, regulatory requirements, and safety standards.
- Conduct risk assessments and support contingency planning.
Qualifications, Experience & Skills
- Minimum 3 years' experience in event planning or coordination.
- Strong project management and organisational skills.
- Excellent communication and stakeholder management capabilities.
- Experience using event registration systems and relevant event technologies.
- Experience in a university, education, or not for profit environment (desirable).
- Familiarity with large scale or ceremonial events (desirable).
Working Environment
- This role operates primarily on campus with frequent engagement with students, staff, and external stakeholders.
- Occasional evening or weekend work is required to support events.
- Attendance at off campus events may be required, with transportation provided by the University.
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