Event Registration Assistant / Exhibition Assistant / Conference Assistant

Role Overview

Key Responsibilities

• Assist with event, exhibition, conference, workshop, seminar, and professional program administration.
• Process attendee, participant, exhibitor, speaker, sponsor, and registration information.
• Manage online registrations, confirmations, cancellations, updates, and participant records.
• Verify registration details, attendance requirements, dates, session selections, and supporting information.
• Prepare confirmations, attendee lists, badges, schedules, invitations, information packs, and digital event materials.
• Coordinate with organizers, exhibitors, speakers, sponsors, venues, suppliers, participants, and internal departments.
• Monitor registration numbers, pending registrations, cancellations, confirmations, and outstanding requirements.
• Assist with schedules, session details, speaker information, booth details, event timelines, and exhibitor information.
• Follow up on registrations, documents, confirmations, schedules, and event requirements.
• Maintain event records in platforms, CRM systems, spreadsheets, databases, and registration trackers.
• Prepare communications, reminders, announcements, reports, attendee summaries, exhibitor lists, and event updates.
• Research event information, organize digital files, resolve routine discrepancies, and improve workflows.

Requirements

• A related bachelor's degree or equivalent qualification is preferred.
• Three or more years of related professional experience is preferred.
• Understanding of event registration, attendee coordination, exhibition administration, conference operations, and event documentation is required.
• Familiarity with event platforms, registration systems, CRM software, spreadsheets, databases, online forms, and collaboration tools is required.
• Strong attention to detail, communication, organization, time management, research, problem-solving, data entry, and documentation skills are required.
• Ability to work independently in a remote environment while remaining reliable, proactive, responsive, and organized is required.

Work Arrangement

• The opportunity is part-time, fully remote, and offers flexible working hours.

What We Offer

• Compensation is described as competitive and aligned with experience and event administration responsibilities; no payment cadence is stated.
• The role offers exposure to event operations and opportunities for professional development through hands-on involvement.