Event Coordinator
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Key skills for this role
About the Role
INDEX Integrated Platform Company is seeking an Event Coordinator to support planning and execution of conferences and events. The role involves coordinating tasks, tracking timelines, and ensuring effective communication across teams.
Key Skills for This Role
Responsibilities
- Support Project Manager in managing project timelines, deliverables, and deadlines
- Coordinate with internal teams (marketing, sales, operations, IT) to ensure smooth workflow
- Track project progress and follow up on pending tasks and action items
- Prepare and consolidate weekly project status reports
- Coordinate with speakers for invites, confirmations, and communication
- Manage and monitor abstract submission portals, responding to queries
- Coordinate development and delivery of event collaterals (flyers, brochures, programs)
- Maintain organized project documentation and audit ready records
- Assist in collecting and analyzing post event data and feedback
- Support onsite execution including registration, speaker coordination, and logistics
Requirements
- Bachelor's Degree in Event Management, Mass Communication, Marketing, or related field
- 3 years of experience in event management, conferences, or exhibitions
- Proficiency in MS Office (Excel, Word, PowerPoint)
- Good communication and interpersonal skills
- Strong organizational and time management abilities
- Attention to detail
- Team collaboration
- Willingness to learn and adapt
- Ability to handle multiple tasks in a fast paced environment
Full Job Posting
Role Purpose
- The Project Coordinator is required to support the planning and execution of conferences and events within the PCO division by coordinating tasks, tracking timelines, and ensuring effective communication across teams.
Key Responsibilities
- Support Project Manager in managing project timelines, deliverables, and deadlines
- Coordinate with internal teams (marketing, sales, operations, IT) to ensure smooth workflow
- Track project progress and follow up on pending tasks and action items
- Prepare and consolidate weekly project status reports
- Coordinate with speakers for invites, confirmations, and communication
- Manage and monitor abstract submission portals, responding to queries
- Coordinate development and delivery of event collaterals (flyers, brochures, programs)
- Maintain organized project documentation and audit ready records
- Assist in collecting and analyzing post event data and feedback
- Support onsite execution including registration, speaker coordination, and logistics
Qualifications
- Bachelor's Degree in Event Management, Mass Communication, Marketing, or related field
Experience
- 3 years of experience in event management, conferences, or exhibitions
- Exposure to PCO, healthcare events, or scientific conferences is an advantage
Knowledge & Skills
- Basic understanding of event coordination and project workflows
- Proficiency in MS Office (Excel, Word, PowerPoint)
- Good communication and interpersonal skills
- Strong organizational and time management abilities
- Attention to detail
- Team collaboration
- Willingness to learn and adapt
- Ability to handle multiple tasks in a fast paced environment
Pay
- AED 1,000.00 AED 2,000.00 per month
Job Type
- Full time
Work Location
- In person
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