Emirati National Administrative Assistant
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Key skills for this role
About the Role
Geosyntec Consultants seeks an Emirati National Administrative Assistant to provide office and reception support in Dubai. Duties include report production, scheduling, filing, and client liaison.
Key Skills for This Role
Responsibilities
- Assemble and coordinate production of reports, technical papers, forms, and summaries
- Compose and type general correspondence, memos, charts, tables, graphs, business plans, reports
- Create logs and databases
- Perform desktop publishing and develop visual presentations
- Schedule and organize complex activities such as travel, client meetings, staff meetings, conferences
- Maintain appointment schedule, calendar, and travel itinerary of professional staff
- Organize and prioritize large volumes of information and calls
- Sort and distribute mail; draft written responses or reply by phone or e mail
- Establish, develop, maintain, and update client, project, governmental agency, and confidential filing systems
- Interact directly and act as liaison with other departments, outside agencies, clients, and staff
- Complete Proposal Initiation and Project Initiation forms and open project files
- Conduct research and compile and process statistical reports
Requirements
- High School Diploma or GED with 4 years experience; or Associates with 2 years; or Bachelor's with no experience; or equivalent combination
- Accurate typing skills of minimum 40 to 50 wpm
- Must be organized and able to multi task
- Advanced proficiency in office equipment and MS Office
- Knowledge of operations, accounting procedures, and administrative policies
- Availability to work overtime on short notice
- Valid UAE driver's license and satisfactory driving record
Full Job Posting
Overview
- Geosyntec has an exciting opportunity for an Emirati National Administrative Assistant to provide office and reception support in our Dubai, UAE office. This position performs responsible administrative and secretarial work of a confidential, complex and varied nature assisting a department(s) Branc
Essential Duties And Responsibilities
- Assemble and coordinate the production of reports, technical papers, forms and summaries and other documents.
- Compose material and information and type and design general correspondence, memos, charts, tables, graphs, business plans, reports and documents.
- Create logs and databases.
- Perform desktop publishing and develop visual presentations for professional staff.
- Schedule and organize complex activities such as travel, client meetings, staff meetings, conferences, interviews and teleconferences.
- Maintain appointment schedule, calendar and travel itinerary of professional staff.
- Organize and prioritize large volumes of information and calls.
- Sort and distribute mail. Draft written responses or reply by phone or e mail when necessary.
- Establish, develop, maintain and update client, project, governmental agency and confidential filing systems.
- Interact directly and act as a liaison with other departments, outside agencies, clients and staff.
- Complete Proposal Initiation and Project Initiation forms and open project files.
- Conduct research and compile and process statistical reports.
Skills, Experience And Qualifications
- High School Diploma or GED with 4 years of experience; Associates (AA) with 2 years or Bachelor’s (BA) Degree with no experience or equivalent experience.
- Accurate typing skills of a minimum of 40 to 50 wpm. (required)
- Must be organized and able to multi task. (required)
- Advanced proficiency in the use of office equipment and the most recent release of MS Office and database software.
- Knowledge of operations, accounting procedures and administrative policies and procedures.
- Availability to work overtime on short notice as required by project demands. (required)
- Valid UAE driver’s license and a satisfactory driving record for business travel. (required)
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