Documentation /Operations Executive (Business Setup) & Executive Assistant
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Key skills for this role
About the Role
SMS Realty seeks a Documentation Operations Executive to manage business setup documentation and provide executive support. The role involves processing company formation, licensing, visa applications, and coordinating with government authorities.
Key Skills for This Role
Responsibilities
- Prepare, review, and process business setup applications and related documents
- Coordinate with government authorities, free zones, banks, and service providers for company formation and licensing
- Handle trade license applications, renewals, amendments, and cancellations
- Manage visa applications, renewals, cancellations, and immigration related documentation
- Maintain organized records of client files and documentation
- Track application statuses and provide regular updates to clients and management
- Ensure compliance with UAE regulations and company policies
- Assist clients with document attestation, notarization, and other regulatory requirements
- Coordinate with internal departments to ensure smooth service delivery
- Manage calendars, appointments, and meetings for senior management
Requirements
- Bachelor's degree in law or related field
- Minimum 1 2 years experience in UAE business setup, documentation, administration, or executive support
- Knowledge of UAE company formation procedures, visa processes, and government regulations
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
- Excellent written and verbal communication skills in English
Full Job Posting
Job Summary
- The Documentation Operations Executive is responsible for managing all documentation and administrative processes related to business setup services, ensuring compliance with government regulations and company procedures.
- The role also includes providing executive support to management by coordinating schedules, handling communications, and assisting with daily operational activities.
Key Responsibilities
- Prepare, review, and process business setup applications and related documents.
- Coordinate with government authorities, free zones, banks, and service providers for company formation and licensing procedures.
- Handle trade license applications, renewals, amendments, and cancellations.
- Manage visa applications, renewals, cancellations, and immigration related documentation.
- Ensure all client documents are complete, accurate, and submitted within deadlines.
- Maintain organized records of client files and documentation.
- Track application statuses and provide regular updates to clients and management.
- Ensure compliance with UAE regulations and company policies.
- Assist clients with document attestation, notarization, and other regulatory requirements.
- Coordinate with internal departments to ensure smooth service delivery.
- Follow up with clients regarding required documents and approvals.
- Maintain databases, trackers, and operational reports.
Executive Assistant Responsibilities
- Manage calendars, appointments, and meetings for senior management.
- Prepare meeting agendas, minutes, and follow up action items.
- Handle correspondence, emails, and phone communications on behalf of management.
- Coordinate travel arrangements, hotel bookings, and business itineraries.
- Prepare presentations, reports, and business documents.
- Maintain confidentiality of sensitive business information.
- Assist management with special projects and administrative tasks.
Qualifications & Requirements
- Bachelor's degree in law, or a related field.
- Minimum 1 2 years of experience in UAE business setup, documentation, administration, or executive support roles.
- Knowledge of UAE company formation procedures, visa processes, and government regulations.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills in English.
Compensation
- Pay: AED 3,000.00 AED 4,000.00 per month
Work Location
- Work Location: In person
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