Document Controller
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Key skills for this role
About the Role
Parsons Corporation seeks a Document Controller in Sharjah, UAE to plan and implement document control systems for project communications and design documents. Requires 5+ years of experience, proficiency in Aconex and MS Office, and knowledge of electronic document management systems.
Key Skills for This Role
Responsibilities
- Plan, organize, and implement systems for efficient document processing of all communications, design documents, construction documents, or other documents
- Coordinate the flow of documents between project operations, engineering disciplines, construction team, or other department groups
- Implement document/data management solutions with focus on document control and records management
- Process documents through all procedural steps in accordance with defined procedures
- Receive, track, and monitor documents using standard document management programs
- Maintain data distribution system and schedule for assigned project
- Verify retention requirements and arrange document cataloging, packing, and storage or disposal at closeout
- Delegate and direct work activities of project document control team
Requirements
- Graduate degree plus 5+ years of related work experience, with at least 3 years in document controls in Construction or Engineering companies
- Proficiency in Aconex and MS Office (Word, PowerPoint, Excel)
- Knowledge of document control work processes and electronic document management systems
- Good written and oral communication in English
Full Job Posting
Job Description
- Document Controller Sharjah, UAE Perform a variety of document control functions for a project or department.
What You'll Be Doing
- Plans, organizes, and implements systems for efficient document processing of all communications, design documents, construction documents or other internal or external documents.
- Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups.
- Will have knowledge of both the work processes of document control and also the use of electronic systems used to manage documentation Aconex.
- Implements document/data management solutions with a primary focus on document control and records management.
- Processes one or more document types through all procedural steps in accordance with defined procedures and guidelines.
- Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.
- Provides assistance to users in capturing and locating electronic information.
- Maintains an established data distribution system and schedule for the assigned project based upon client, project and department requirements.
- Verifies retention requirements, arranges document cataloging, packing, and long term storage or disposal of appropriate documents at time of closeout.
- Delegates and directs the work activities of project document control team.
- Contributes as a team player who is deadline driven and works well with others.
- Performs other responsibilities associated with this position as may be appropriate.
What Required Skills You'll Bring
- Must be graduate, plus 5+ years of related work experience, with at least 3 years in document controls (or equivalent combination) in Construction or Engineering companies.
- Proficiency in Aconex and MS Office with expertise in Microsoft Word, PowerPoint, Excel and Aconex.
- Knowledge in document control work processes and utilization of electronic systems for document management, as well as corporate procedures related to document management.
- Good written and oral communication (English Language), organizational, and interpersonal skills.
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