Document Controller (Saudi National)
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Key skills for this role
About the Role
Egis Group seeks an experienced Document Controller for a permanent contract role in Jeddah. The candidate will manage project documentation, ensure compliance with standards, and support document workflows.
Key Skills for This Role
Responsibilities
- Manage all incoming and outgoing project documentation including transmittals, RFIs, reports, technical submissions, and correspondence
- Maintain accurate document logs, trackers, registers, and records to ensure proper traceability and document control
- Ensure proper document numbering, revision control, naming conventions, and filing practices are consistently followed
- Perform document management activities within SharePoint, PMIS, and shared project repositories while maintaining organized folder structures aligned with BDC standards
- Maintain proper archiving and controlled storage of project records to ensure easy retrieval and audit readiness
- Support the preparation and compilation of documents from draft or partially developed inputs and ensure submitted documents meet required quality and submission standards
- Perform quality checks on project deliverables before submission to ensure completeness, correct formatting, proper page numbering, grammar accuracy, and compliance with approved templates
- Proactively follow up with consultants, contractors, and internal stakeholders on pending submissions, overdue responses, and incomplete documentation
- Ensure compliance with project procedures, confidentiality requirements, and document management best practices across all project activities
Requirements
- Proficiency in Aconex document management system
- Minimum 8 years of experience in document control
- Strong computer skills including Microsoft Office suite
- Excellent organizational and filing skills with attention to detail
- Outstanding written and verbal communication skills in both Arabic and English
- Previous experience in document control, preferably in construction or engineering projects
- Experience with electronic document management systems
- Bachelor's degree in Business Administration, Information Management, or related field
- Knowledge of construction or engineering project documentation processes
- Ability to work effectively in a fast paced, deadline driven environment
- Strong problem solving skills and proactive approach
Full Job Posting
About Us
- Egis is an international player active in architecture, consulting, construction engineering and mobility services.
- With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects.
About the Role
- The role requires a proactive approach and strong ownership mindset.
- The candidate should actively monitor document workflows, follow up on pending actions, and support continuous improvement in document formation, quality, coordination, and information organization across project activities.
Responsibilities
- Manage all incoming and outgoing project documentation including transmittals, RFIs, reports, technical submissions, and correspondence.
- Maintain accurate document logs, trackers, registers, and records to ensure proper traceability and document control.
- Ensure proper document numbering, revision control, naming conventions, and filing practices are consistently followed.
- Perform document management activities within SharePoint, PMIS, and shared project repositories while maintaining organized folder structures aligned with BDC standards.
- Maintain proper archiving and controlled storage of project records to ensure easy retrieval and audit readiness.
- Support the preparation and compilation of documents from draft or partially developed inputs and ensure submitted documents meet required quality and submission standards.
- Perform quality checks on project deliverables before submission to ensure completeness, correct formatting, proper page numbering, grammar accuracy, and compliance with approved templates.
- Proactively follow up with consultants, contractors, and internal stakeholders on pending submissions, overdue responses, and incomplete documentation.
- Ensure compliance with project procedures, confidentiality requirements, and document management best practices across all project activities.
What do we need from you
- Proficiency in Aconex document management system.
- Minimum 8 years of experience.
- Strong computer skills, including Microsoft Office suite.
- Excellent organisational and filing skills with a keen attention to detail.
- Proven ability to manage time effectively and prioritise tasks.
- Outstanding written and verbal communication skills in both Arabic and English.
- Previous experience in document control, preferably in construction or engineering projects.
- Experience with electronic document management systems.
- Bachelor's degree in Business Administration, Information Management, or related field.
- Knowledge of construction or engineering project documentation processes.
- Ability to work effectively in a fast paced, deadline driven environment.
- Strong problem solving skills and proactive approach to work.
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