Document Controller

• Manage architectural, interior design, MEP, shop drawings, construction drawings, and other technical documents.
• Maintain drawing registers and monitor revision status.
• Ensure project teams are working from the latest approved drawings.
• Distribute revised drawings and documents to relevant team members.
• Maintain records of superseded and obsolete drawings.
• Track drawing submissions, consultant/client comments, approvals, rejections, and revisions.

• Register and track material submittals, samples, technical data sheets, catalogues, and product information.
• Coordinate the submission and distribution of material-related documentation.
• Track material approval status and follow up on pending approvals.
• Maintain records of approved, rejected, and revised material submissions.
• Ensure approved material documentation is properly filed and available for procurement and site teams.

• Prepare, register, issue, and track project transmittals.
• Maintain RFI registers and track responses, comments, and approvals.
• Monitor technical submissions and outstanding actions.
• Follow up with relevant team members regarding pending documents and responses.
• Maintain clear records of submitted, approved, rejected, revised, and pending documentation.

• Maintain records of correspondence between the company, client, consultant, subcontractors, suppliers, and other stakeholders.
• Register incoming and outgoing letters, emails, instructions, notices, and official communications.
• Ensure important project correspondence is properly filed and linked to the relevant project records.
• Maintain confidentiality, accuracy, and integrity of all project documentation.

• Maintain records of site reports, inspection requests, meeting minutes, progress reports, checklists, photographs, and other site documentation.
• Coordinate with the Site Team to ensure required documentation is submitted on time.
• Track outstanding documents and required actions.
• Support the Project Manager and Site Team in retrieving documents and records when required.

• Organize and maintain project close-out and handover documentation.
• Coordinate the collection of as-built drawings, approved material records, warranties, certificates, O&M manuals, testing and commissioning records, and other handover documents.
• Track outstanding close-out documentation and follow up with responsible parties.
• Ensure all final project records are complete, properly indexed, archived, and handed over in accordance with project requirements.

• Coordinate with Project Management, Design, Procurement, Estimation, Commercial, and Site teams regarding document requirements.
• Prepare document status reports, trackers, and summaries as required.
• Highlight overdue submissions, pending approvals, missing documentation, and outstanding actions.
• Provide regular and accurate document status updates to the Project Manager.
• Support the project team in maintaining an efficient and structured document control system.

• Previous experience as a Document Controller, preferably within interior fit-out, construction, or contracting companies.
• Strong knowledge of document control procedures and project documentation.
• Good understanding of drawings, submittals, RFIs, transmittals, and project correspondence.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience with document management systems, Aconex, Procore, SharePoint, or similar platforms is an advantage.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects and priorities simultaneously.
• Good written and verbal communication skills in English.
• Ability to coordinate effectively with multiple departments and project stakeholders.

Pay: ﷼100.00 - ﷼1,000,000.00 per month