oracle

Document Controller-Project Execution

DAMAC

UAE

Full-time

Entry

Onsite

Discovered 2 days ago

Electronic Document Management System (EDMS)Project Connect

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Electronic Document Management System (EDMS)Project Connect

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Manage Electronic and Hardcopy Documents Take full ownership of document management activities throughout the project lifecycle until project handover, close-out, cancellation, or suspension.
Take full ownership of document management activities throughout the project lifecycle until project handover, close-out, cancellation, or suspension.
Receive and Acknowledge Documents Receive documents from internal and external sources, date-stamp hard copies, and verify electronic submissions through the EDMS/Project Connect system.
Receive documents from internal and external sources, date-stamp hard copies, and verify electronic submissions through the EDMS/Project Connect system.
Perform Document Quality Checks Review document numbers, revisions, metadata, and compliance requirements to ensure document accuracy and completeness.
Review document numbers, revisions, metadata, and compliance requirements to ensure document accuracy and completeness.
Scan and Upload Documents Convert hardcopy documents into electronic format and upload them accurately into the Electronic Document Management System (EDMS).
Convert hardcopy documents into electronic format and upload them accurately into the Electronic Document Management System (EDMS).
Control Document Distribution Distribute documents internally and externally through approved collaboration platforms, portals, and submission systems according to distribution matrices.
Distribute documents internally and externally through approved collaboration platforms, portals, and submission systems according to distribution matrices.
Maintain Filing and Record Systems Organize, index, classify, and maintain master copies of documents in both physical and electronic filing systems.
Organize, index, classify, and maintain master copies of documents in both physical and electronic filing systems.
Manage Document Revisions Ensure only current document versions are available for use, while superseded versions are properly identified, archived, and removed from active files.
Ensure only current document versions are available for use, while superseded versions are properly identified, archived, and removed from active files.
Prepare and Issue Transmittals Create, review, and process document transmittals for both internal and external stakeholders and ensure timely electronic submission.
Create, review, and process document transmittals for both internal and external stakeholders and ensure timely electronic submission.
Support Project Close-Out and Archiving Validate, organize, and prepare project documentation for final handover, archiving, and records retention requirements.
Validate, organize, and prepare project documentation for final handover, archiving, and records retention requirements.
Ensure Document Control Compliance Promote adherence to document control procedures, maintain document integrity within the EDMS, and support governance, accessibility, and retention requirements across business units.
Promote adherence to document control procedures, maintain document integrity within the EDMS, and support governance, accessibility, and retention requirements across business units.