Document Controller - Procore

Overview

Key Responsibilities

• Administer and manage all project documents within Procore (drawings, RFIs, submittals, transmittals)
• Maintain proper version control, document numbering, and revision tracking for fit-out drawings (architectural, MEP, joinery, finishes)
• Upload, distribute, and track shop drawings, IFC drawings, and as-built documentation
• Monitor and manage RFIs, material submittals, and approvals through Procore workflows
• Coordinate with consultants, designers, subcontractors, and site teams for timely document updates
• Support document workflows and approvals across platforms such as Oracle Aconex and Autodesk Docs when required
• Assist in drawing reviews and markups using Bluebeam Revu
• Maintain logs and registers (RFI log, submittal log, drawing register) using Microsoft Excel or Microsoft SharePoint
• Ensure compliance with project document control procedures and audit requirements
• Prepare and manage project close-out documentation, including O&M manuals and as-built drawings

Required Skills & Qualifications

• 3–6+ years of experience as a Document Controller in **fit-out/interior projects**
• Strong hands-on experience with Procore (mandatory)
• Working knowledge of Oracle Aconex or Autodesk Docs
• Familiarity with drawing reviews using Bluebeam Revu
• Proficiency in Microsoft Excel and document tracking systems
• Strong understanding of fit-out workflows, shop drawings, and material submittals

Preferred Qualifications

• Experience in commercial, retail, hospitality, or office fit-out projects
• Exposure to Microsoft SharePoint for internal document control
• Knowledge of MEP coordination drawings and BIM-based documentation

Key Competencies

• Strong attention to detail and document accuracy
• Ability to manage high-volume documentation in fast-track projects
• Effective coordination and communication skills
• Time management and ability to meet tight deadlines
• Problem-solving and proactive follow-up

Job Type: Full-time