Document Controller - MEP Experience
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Key skills for this role
About the Role
Swiss MEP Electromechanical Contracting is seeking a Document Controller with MEP contracting experience to manage project documentation. The role involves tracking shop drawings, submittals, RFIs, and ensuring compliance.
Key Skills for This Role
Responsibilities
- Manage and maintain all incoming and outgoing project documents
- Control and maintain document registers, logs, and filing systems (electronic and hard copy)
- Prepare, submit, and track Shop Drawings, Material Submittals, Technical Submittals, RFIs, Method Statements, Inspection Requests (WIR/MIR)
- Ensure proper document numbering, revision control, and version management
- Prepare transmittals for all document submissions
- Coordinate with consultants, clients, subcontractors, procurement, and site teams regarding document submissions and approvals
- Monitor pending approvals and maintain submission status reports
- Maintain accurate records of project documentation and ensure confidentiality
- Archive project documents upon completion and prepare project close out documentation
- Support QA/QC and project teams with documentation requirements
- Ensure compliance with ISO standards, company procedures, and client document control requirements
Requirements
- Bachelor's Degree or Diploma in Business Administration, Engineering, or related field
- Minimum 3–5 years of experience as a Document Controller in the MEP contracting industry
- UAE experience is preferred
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat
- Strong knowledge of MEP documentation processes and project workflows
- Excellent organizational, communication, and time management skills
- High level of accuracy and attention to detail
- Ability to work under pressure and manage multiple project deadlines
Full Job Posting
Overview
- We are seeking a highly organized and detail oriented Document Controller with experience in the MEP contracting industry.
- The successful candidate will be responsible for managing, tracking, and controlling all project documentation, ensuring compliance with company procedures, client requirements, and project specifications.
Key Responsibilities
- Manage and maintain all incoming and outgoing project documents.
- Control and maintain document registers, logs, and filing systems (electronic and hard copy).
- Prepare, submit, and track: Shop Drawings, Material Submittals, Technical Submittals, RFIs (Requests for Information), Method Statements, Inspection Requests (WIR/MIR).
- Ensure proper document numbering, revision control, and version management.
- Prepare transmittals for all document submissions.
- Coordinate with consultants, clients, subcontractors, procurement, and site teams regarding document submissions and approvals.
- Monitor pending approvals and maintain submission status reports.
- Maintain accurate records of project documentation and ensure confidentiality.
- Archive project documents upon completion and prepare project close out documentation.
- Support QA/QC and project teams with documentation requirements.
- Ensure compliance with ISO standards, company procedures, and client document control requirements.
Job Requirements
- Bachelor's Degree or Diploma in Business Administration, Engineering, or a related field.
- Minimum 3–5 years of experience as a Document Controller in the MEP contracting industry.
- UAE experience is preferred.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat.
- Strong knowledge of MEP documentation processes and project workflows.
- Excellent organizational, communication, and time management skills.
- High level of accuracy and attention to detail.
- Ability to work under pressure and manage multiple project deadlines.
Preferred Skills
- Knowledge of construction drawings and MEP project documentation.
- Familiarity with QA/QC documentation procedures.
- Experience working with consultants, main contractors, and subcontractors.
- Strong coordination and follow up skills.
- Immediate joiners will be preferred.
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