Document Controller
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Key skills for this role
About the Role
Sino Facade seeks a highly organized Document Controller to manage project documentation for a construction team in Dubai. The role involves maintaining, controlling, and archiving documents, ensuring compliance with standards, and supporting document submission procedures.
Key Skills for This Role
Responsibilities
- Maintain and manage project documentation including drawings, contracts, reports, and correspondence
- Ensure proper filing, archiving, and retrieval of documents in both physical and electronic formats
- Coordinate document flow between project teams, subcontractors, clients, and vendors
- Monitor and track document revisions, approvals, and distribution to relevant stakeholders
- Ensure compliance with company policies and construction industry standards regarding document control
- Support audit preparation by organizing and providing requested documents
- Maintain confidentiality and security of all documentation
- Assist with the development and implementation of document control procedures and systems
- Assist with the document submission operations
Requirements
- Proven experience as a Document Controller, preferably in the construction industry
- Strong knowledge of document management systems and office software (e.g., MS Office, SharePoint) and cloud application in document management
- Excellent organizational skills with a high attention to detail
- Ability to manage multiple tasks and deadlines effectively
- Strong communication and interpersonal skills
- Fluency in English; knowledge of Arabic is a plus
- Diploma or degree in Business Administration, Information Management, or a related field preferred
Full Job Posting
The Role
- We are seeking a highly organized and detail oriented Document Controller to join our dynamic construction team in Dubai.
- The successful candidate will be responsible for maintaining, managing, and controlling all project documents to ensure efficient workflow and compliance with company standards and regulatory requirements, and assist for the documents submission procedure.
Responsibilities
- Maintain and manage project documentation including drawings, contracts, reports, and correspondence.
- Ensure proper filing, archiving, and retrieval of documents in both physical and electronic formats.
- Coordinate document flow between project teams, subcontractors, clients, and vendors.
- Monitor and track document revisions, approvals, and distribution to relevant stakeholders.
- Ensure compliance with company policies and construction industry standards regarding document control.
- Support audit preparation by organizing and providing requested documents.
- Maintain confidentiality and security of all documentation.
- Assist with the development and implementation of document control procedures and systems.
- Assist with the document submission operations.
Requirements
- Proven experience as a Document Controller, preferably in the construction industry.
- Strong knowledge of document management systems and office software (e.g., MS Office, SharePoint) and cloud application in document management.
- Excellent organizational skills with a high attention to detail.
- Ability to manage multiple tasks and deadlines effectively.
- Strong communication and interpersonal skills.
- Knowledge of construction documentation and regulatory requirements is an advantage.
- Ability to work independently and as part of a multidisciplinary team.
- Ability to understand and assist to go through the document submission procedure in construction project management.
- Fluency in English; knowledge of Arabic is a plus.
- Diploma or degree in Business Administration, Information Management, or a related field preferred.
About the company
- Sino Facade Building Contracting L.L.C is a premier architectural envelope specialist, newly established in Dubai (2025) as a strategic gateway for our global expansion.
- We are the international arm of a formidable industry leader headquartered in Shanghai, China, which has been at the forefront of the curtain wall industry since 1995.
- With over 30 years of heritage and excellence, our group has consistently focused on the design, fabrication, and installation of high end building curtain walls and premium architectural doors and windows.
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