Document Controller
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Key skills for this role
About the Role
Kling Consult International seeks a highly organized Document Controller to manage critical documents, ensure compliance, and maintain document control systems. The role requires 5+ years of experience, proficiency in Aconex, and strong organizational skills.
Key Skills for This Role
Responsibilities
- Develop, implement, and maintain document control systems and procedures
- Manage the lifecycle of documents, including creation, review, approval, distribution, and archiving
- Ensure all documents are properly indexed, stored, and easily retrievable
- Coordinate with various departments to gather and organize documentation
- Perform regular audits to ensure document accuracy and completeness
- Maintain version control and track document revisions
- Train staff on document control procedures and best practices
- Generate reports on document status, compliance, and other metrics as needed
- Assist in the implementation and maintenance of quality management systems
- Ensure compliance with industry regulations and standards related to document control
Requirements
- Bachelor's degree in Business Administration, Information Management, or related field
- 5+ years of experience in document control or related field
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Advanced skills in Aconex
- Strong knowledge of database management, filing, and archiving systems
- Experience with quality control procedures and data entry
- Excellent attention to detail and organizational skills
- Strong analytical and problem solving abilities
- Effective communication and interpersonal skills
- Knowledge of industry specific regulations and standards related to document control
- Certifications in document management systems (preferred)
- Ability to work independently and as part of a team
Full Job Posting
Company Description
- Kling Consult International GmbH and Co KG Architectural Design & Engineering is a leading architectural and engineering consultancy headquartered in Germany.
- Established in 1954, KC opened its first international office in Dubai, U.A.E in 2004, and has since become prominent in the Middle East and Asia.
Schedule
- This is a full time 6 days a week on site role located in Dubai, UAE.
Role Description
- Develop, implement, and maintain document control systems and procedures.
- Manage the lifecycle of documents, including creation, review, approval, distribution, and archiving.
- Ensure all documents are properly indexed, stored, and easily retrievable.
- Coordinate with various departments to gather and organize documentation.
- Perform regular audits to ensure document accuracy and completeness.
- Maintain version control and track document revisions.
- Train staff on document control procedures and best practices.
- Generate reports on document status, compliance, and other metrics as needed.
- Assist in the implementation and maintenance of quality management systems.
- Ensure compliance with industry regulations and standards related to document control.
Qualifications
- Bachelor's degree in Business Administration, Information Management, or related field.
- 5+ years of experience in document control or a related field, preferably in a corporate environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Advanced skills in Aconex is a must.
- Strong knowledge of database management, filing, and archiving systems.
- Experience with quality control procedures and data entry.
- Excellent attention to detail and organizational skills.
- Strong analytical and problem solving abilities.
- Effective communication and interpersonal skills.
- Knowledge of industry specific regulations and standards related to document control.
- Certifications in document management systems (preferred).
- Ability to work independently and as part of a team.
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