Document Controller / Admin Assistant
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Key skills for this role
Role Overview
Manage company documentation and ensure records are accurately maintained, properly filed, and accessible.
The role is in real estate development and is based in Dubai, UAE.
Key Skills for This Role
Full Job Posting
Job Description
Manage company documentation and ensure records are accurately maintained, properly filed, and accessible.
The role is in real estate development and is based in Dubai, UAE.
Key Responsibilities
- Manage digital and physical document filing systems.
- Name, index, store, update, and archive documents accurately.
- Maintain document registers, trackers, and records.
- Monitor document versions and circulate the latest versions.
- Coordinate with departments to collect and verify required documents.
- Track pending documentation and conduct timely follow-ups.
- Handle confidential information with discretion.
- Prepare documentation reports and trackers.
- Support HR, Finance, Sales, and Administration teams.
- Follow internal documentation procedures and standards.
Requirements
- 2–5 years of experience in document control, administration, or a similar role.
- Experience in real estate, property development, construction, or corporate environments is preferred.
- Strong proficiency in MS Office, particularly Excel and Word.
- Excellent organizational and time-management skills.
- Strong attention to detail, accuracy, follow-up, and coordination skills.
- Good written and verbal communication skills.
- Good judgment and problem-solving ability.
- Ability to work independently and take ownership of responsibilities.
- Ability to manage multiple priorities in a fast-paced environment.
Workplace
- The work location is remote.
Role Expectations
The successful candidate should keep information accurate, organized, secure, and accessible.
The role requires proactively identifying documentation that needs follow-up or completion.
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