Document Controller
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Key skills for this role
About the Role
Parsons Corporation seeks a Document Controller to manage document flow for a project or department. The role involves coordinating documents between teams, ensuring compliance with procedures, and maintaining electronic documentation systems.
Key Skills for This Role
Responsibilities
- Perform document control functions for a project or department
- Coordinate document flow between project operations, engineering, construction, and other groups
- Process document types through procedural steps in accordance with guidelines
- Receive, track, and monitor documents using standard document management programs
- Enter data and produce reports using office automation applications
- Scan documents for electronic storage
- Maintain data distribution system and schedule for assigned project
- Expedite review, signature approval, and release of documents
- Assist junior document control staff
Requirements
- Knowledge of document control work processes
- Experience with electronic document management systems
- Ability to use standard office automation applications
- Attention to detail
- Deadline driven and team oriented
Full Job Posting
Job Overview
- Performs a variety of document control functions for a project or department.
- Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups.
- Incumbent may be responsible for a small sized project.
Responsibilities
- Processes one or more document types through all procedural steps in accordance with well defined procedures and guidelines.
- Ensures that pre established document control requirements are satisfactorily met throughout the project.
- Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produce logs, transmittals, and other reports.
- Enters data and produces reports using other standard office automation or department specific computer applications.
- Scans documents for electronic storage.
- Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements.
- Expedites review, signature approval, and release of supplier and internally produced documents.
- May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.
- Assists junior document control staff to ensure effective implementation of project specific procedures.
- Performs other duties commensurate with functional level and responsibilities.
- Contributes as a team player who is deadline driven and works well with others.
Qualifications
- Knowledge of both the work processes of document control and the use of electronic systems used to manage documentation.
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