Document Controller

Key Responsibilities

• Manage project documents, including drawings, technical submittals, material submittals, method statements, RFIs, inspection requests, reports, and correspondence.
• Receive, register, distribute, and track incoming and outgoing project documents.
• Maintain organized electronic and hard-copy filing systems.
• Ensure the latest approved document revisions are available to project teams.
• Maintain document registers, transmittal logs, drawing registers, submittal logs, and correspondence logs.
• Monitor revisions and archive superseded documents.
• Prepare and issue transmittals to clients, consultants, subcontractors, and suppliers.
• Upload and download documents through project systems and client portals.
• Coordinate document submissions and approvals with project stakeholders.
• Track technical submissions, RFIs, drawings, material approvals, and other project documents.
• Follow up on pending approvals and distribute returned documents.
• Maintain records of approved, rejected, returned, and superseded documents.

Additional Duties

• Ensure documents are named, coded, indexed, and stored according to project requirements.
• Assist with project reports and document control status reports.
• Maintain confidentiality and controlled access to project information.
• Assist with close-out documentation, including as-built drawings, manuals, warranties, certificates, and handover documents.
• Ensure project documentation is complete and archived upon project completion.
• Perform other document control and administrative duties assigned by management.

Qualifications