Document Control Administrator
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Key skills for this role
About the Role
Pink Neon Advertising is hiring a Document Control Administrator to manage document control systems, gather statistics, and prepare reports. The role requires bilingual Arabic and English skills, proficiency in Aconex or PMWeb, and 5+ years of relevant experience.
Key Skills for This Role
Responsibilities
- Gather statistics and general data; review and combine information into established reports
- Develop new reports or revise existing reports as directed
- Verify data gathered, such as matching supplier invoices against file copies
- Distribute reports as directed by immediate supervisor
- Originate correspondence and reports not requiring personal attention of immediate supervisor
- Answer telephone, take and relay messages; receive, sort, and distribute mail
- Establish and maintain records of equipment, including a log of equipment service dates
- Manage the Document control system for the group
- Initiate requests for service
- Obtain basic data for completion of the unit’s overhead budget and prepare associated recurring reports
- Coordinate physical space requirements for the assigned unit; initiate requests for PCs and telephones
- Periodically prepare occupancy report or gather information to complete staffing reports
Requirements
- High School Diploma with 5+ years of relevant experience
- Bilingual in Arabic and English
- Working knowledge of construction terms in both English and Arabic
- Proficient with document control systems such as Aconex or PMWeb
- Good written and oral communication, organizational, and interpersonal skills
- Good business English and general office practice skills
- Demonstrated proficiency in keyboard skills and working knowledge of MS Windows and related software
Full Job Posting
Job Summary
- Most assignments require familiarity with standard Company processes and good PC skills.
- The assistant will be bilingual (Arabic and English) with a working knowledge of construction terms in both English and Arabic.
- Proficient with document control systems such as Aconex or PMWeb, the assistant will be in charge of the document control system for the group.
- Perform various administrative, clerical, data collection, data entry, and report writing tasks specific to assigned project or workgroup.
Responsibilities
- Gathers statistics and general data; reviews and combines this information into established reports.
- May develop new reports or revise existing reports, as directed.
- May be responsible for verifying data gathered, such as matching supplier invoices against file copies.
- Distributes reports as directed by immediate supervisor.
- Originates correspondence and reports not requiring the personal attention of immediate supervisor.
- Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.
- May establish and maintain records of equipment, including a log of equipment service dates.
- In charge of the Document control system for the group.
- May initiate requests for service.
- May obtain basic data for completion of the unit’s overhead budget and prepare associated recurring reports.
- May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates Corporate Directory as appropriate.
- May periodically prepare an occupancy report by project or gather information to complete staffing reports.
Qualifications
- High School Diploma 5+ years of relevant experience
- Good written and oral communication, organizational, and interpersonal skills are required.
- Good business English and general office practice skills are required.
- Demonstrated proficiency in keyboard skills, as well as a working knowledge of MS Windows and related word processing, spreadsheet, and database software, is required.
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