Disbursement Account Controller
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Key skills for this role
About the Role
Gulftainer seeks a Disbursement Account Controller to manage vessel disbursement accounts for port agency operations across multiple ports. The role involves preparing proforma and final DAs, verifying invoices, managing PR/PO processes, and ensuring cost control and compliance.
Key Skills for This Role
Responsibilities
- Prepare Proforma DA (PDA) prior to vessel arrival and Final DA (FDA) post vessel completion
- Oversee DA preparation and cost control across multiple ports, standardizing processes
- Verify supplier invoices against agreed tariffs and contracts
- Initiate and process Purchase Requisitions (PRs) and Purchase Orders (POs) for vessel related services
- Reconcile PDAs vs FDAs and prepare financial summaries for principals
- Track advance funds from principals and monitor cash disbursement
- Ensure adherence to company policies and support audits
Requirements
- Bachelor's degree in Finance, Accounting, Logistics, or Maritime Studies
- 4 8 years of experience in port agency, shipping, or maritime finance
- Hands on experience with PDA/FDA preparation and multi port coordination
- Experience with ERP systems (SAP, Oracle, or shipping DA platforms)
Full Job Posting
Summary
- To manage, prepare, verify, and control vessel disbursement accounts (DA) for port agency operations across multiple ports, ensuring accuracy, cost control, compliance with principals’ requirements, and timely financial reporting.
Duties and Responsibilities
- Prepare Proforma DA (PDA) prior to vessel arrival in coordination with operations teams.
- Compile and issue Final DA (FDA) post vessel completion with full cost breakdown.
- Ensure accurate capture of all port related expenses (pilotage, towage, berth charges, stevedoring, etc.).
- Maintain strict control over cost coding and allocation across multiple vessel calls.
- Oversee DA preparation and cost control across multiple ports/locations.
- Standardize processes and ensure consistency in DA formats, cost structures, and reporting.
- Monitor and benchmark port cost variations across locations.
- Provide management with comparative cost analysis and insights for different ports.
- Ensure alignment with local port regulations and tariffs in each jurisdiction.
- Support regional operations teams with cost estimates and financial guidance.
- Verify supplier invoices against agreed tariffs, contracts, and port authority rates.
- Ensure complete and compliant supporting documentation (invoices, receipts, SOAs).
Qualifications & Experience
- Bachelor’s degree in Finance, Accounting, Logistics, or Maritime Studies.
- 4 8 years of experience in port agency, shipping, or maritime finance.
- Hands on experience with PDA/FDA preparation and multi port coordination.
- Experience with ERP systems (SAP, Oracle, or shipping DA platforms).
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