Digital Archive Specialist - Library and Learning Commons
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Key skills for this role
About the Role
Zayed University seeks a Digital Archive Specialist to manage born-digital and digitized records, ensuring long-term preservation and accessibility. The role involves implementing archival standards, developing electronic records management systems, and coordinating with university departments.
Key Skills for This Role
Responsibilities
- Implement ISO/TS 16175, ISO 15489, ISO 14721, ISO 23081, ISO/TR 15801, and ISO 25964 to manage university digital records
- Work closely with the university IT department to develop an integrated electronic records management system for emails, data, web content, and electronic records
- Work with university departments to create an enterprise functional digital file classification system
- Create and automate retention and disposition schedules for the integrated electronic records management system
- Appraise and select university vital and historical records
- Collaborate with the National Library and Archives (NLA) to implement national archival legislation, rules, and regulations on the management of digital records
- Develop electronic records management policies, guidelines, forms, and procedures manuals per the NLA Act and other international best practice standards
- Arrange and describe records using ISAD G, AtoM, or Records in Contexts–Conceptual Model (RiC CM)
- Safeguard University’s intellectual property rights
- Conduct regular records surveys, inventories, and audits for all types of University physical, analog, and digital records
- Support the development and refinement of digital archiving workflows, including intake procedures, metadata description, and version control processes
- Provide archives and records management training to staff, students, and the wider community
Requirements
- Bachelor's Degree in archival science, computer science, information science, or a relevant field plus 6 years working in an intensive electronic records enterprise wide environment with at least 2 years in a supervisory position
- Master's Degree in archival science, information science, or computer science with minimum 4 years of experience and at least 1 year in a supervisory position is an added advantage
- Certification in a relevant field is preferred
- Working experience in academic library settings or equivalent is highly desired
- Hands on experience in Electronic Document Records Management System (EDRMS), Enterprise Content Management (ECM) environment
- Familiarity with ISO/TS 16175 2, ISO 15489, ISO 11799, ISO 14721, ISO 23081, ISO/TR 15801, and ISO 25964 international best practice standards
- Mastery of AtoM, ISAD G and Records in Contexts–Conceptual Model (RiC CM)
- Excellent IT skills
- Mastery of MS Office applications
- Bilingual English/Arabic
Full Job Posting
The Opportunity
- The Library and Learning Commons Department seeks a Digital Archives Specialist to plan, design, classify, secure, store, maintain, use, retain, dispose, and preserve born digital and digitized records.
- The role supports long term preservation of digital assets and ensures archival collections are discoverable, accessible, and usable by researchers, staff, students, and the public.
- The Digital Archives Specialist also manages the university's digital archives and coordinates their ingestion into the OAIS compliant trusted digital repository infrastructure.
The Responsibilities
- Implements ISO/TS 16175, ISO 15489, ISO 14721, ISO 23081, ISO/TR 15801, and ISO 25964 to manage university digital records
- Works closely with the university IT department to develop an integrated electronic records management system for emails, data, web content, and electronic records
- Works with university departments to create an enterprise functional digital file classification system
- Creates and automates retention and disposition schedules for the integrated electronic records management system
- Appraises and selects university vital and historical records
- Collaborates with the National Library and Archives (NLA) to implement national archival legislation, rules, and regulations on the management of digital records
- Develops electronic records management policies, guidelines, forms, and procedures manuals per the NLA Act and other international best practice standards
- Arranges and describes records using ISAD G, AtoM, or Records in Contexts–Conceptual Model (RiC CM)
- Safeguards University’s Intellectual property rights
- Conducts regular records surveys, inventories, and audits for all types of University physical, analog, and digital records
- Supports the development and refinement of digital archiving workflows, including intake procedures, metadata description, and version control processes
- Provides archives and records management training to staff, students, and the wider community
The Requirements
- Bachelor's Degree in archival science, computer science, information science, or a relevant field plus 6 years working in an intensive electronic records enterprise wide environment at least 2 years in a supervisory position
- Master's Degree in archival science, information science, or computer science with minimum 4 years or experience and at least 1 year in a supervisory position will be an added advantage
- Certification in a relevant field is preferred
- Working experience in academic library settings or equivalent is highly desired
- Hands on experience in Electronic Document Records Management System (EDRMS), Enterprise Content Management (ECM) environment
- Micro Focus Content Manager, OpenText
- Familiarity with ISO/TS 16175 2, ISO 15489, ISO 11799, ISO 14721, ISO 23081, ISO/TR 15801, and ISO 25964 international best practice standards
- Mastery of AtoM, ISAD G and Records in Contexts–Conceptual Model (RiC CM)
- Excellent IT skills
- Mastery of MS Office applications
- Bilingual English/Arabic
The Benefits
- Competitive tax free salaries in the UAE
- Cash housing
- Annual vacation airline tickets for the employee and immediate family
- Educational subsidies for children
- Healthcare for the employee and the sponsored family members
To Apply
- Complete the online application form
- Attach a cover letter, a current CV, and the names and contact details of three professional references
- Only selected candidates will be contacted for an interview
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