Contracts & Procurement Officer
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Zayed University seeks a Contracts & Procurement Officer to manage contracts and purchasing services. The role involves drafting contracts, negotiating with vendors, and ensuring compliance with university policies.
Key Skills for This Role
Responsibilities
- Draft, review, and maintain Business Unit commercial and contractual arrangements
- Review RFI and RFP bid solicitations and prepare cost proposals
- Negotiate and administer contracts and cooperative agreements
- Monitor financial activity of prime and sub contracts
- Ensure compliance with regulations, policies, and ethics codes
- Review customer terms and conditions and advise on risks
- Liaise with projects and technical staff to ensure contracts reflect the program of work
- Conduct pre and post contract award reviews
- Negotiate and place annual Blanket Purchase Orders, Master Purchasing Agreements, and Annual Service Agreements
- Purchase goods and services from local and international sources
- Analyze vendor quotations and prepare bid summaries
- Expedite orders to ensure timely delivery
Requirements
- Minimum of a bachelor’s degree in business degree or similar major from an accredited institution
- 2 years relevant professional experience or an equivalent combination of education and experience
- Basic knowledge of contracts and procurement tasks
- Excellent computer skills
- Knowledge of purchasing procedures is preferred
- Arabic/English bilingual an asset
Full Job Posting
Job Purpose Summary
- Provides an efficient, accurate and timely Contracts and Purchasing Service for internal and external clients according to University policies and procedures.
- Focuses on contracts management and documentation for retail outlets. Moreover, ensures that each purchase is value for money and cost effective.
Key Accountabilities General Contracts Management
- Drafts, reviews, & maintains Business Unit commercial and contractual arrangements.
- Reviews RFI and RFP bid solicitations and preparing cost proposals with supporting data for management review when required.
- Negotiates and administers contracts and cooperative agreements.
- Monitors financial activity of prime and sub contracts, including contract, subcontract, and grant closeouts to coordinate any impact with program managers.
- Ensures compliance with appropriate regulations including Federal authorities, internal policies and procedures and ethics codes of conduct.
- Reviews and provides input to Contracts Database and prepares periodical reports for management’s approval.
- Reviews customer terms and conditions and advise on risks, cost drivers and propose acceptable commercial positions, to the department.
- Liaises with projects and technical staff to ensure contracts accurately reflect the program of work.
- Conducts pre and post contract award reviews with internal stakeholders to ensure the contractual obligations are known, understood and being properly addressed.
- Negotiates and places annual Blanket Purchase Orders, Master Purchasing Agreements, and Annual Service Agreements.
General Purchasing
- Purchases a variety of goods and services for both Campuses from local and international sources in line with the University Policies and Procedures.
- Interprets purchase requests, investigates supply sources and negotiates best terms and conditions in line with user specifications.
- Analyzes specifications to ensure that they are generic in nature during enquiry preparation stage.
- Analyzes vendor quotations and prepares bid summaries as required.
- Vets and benchmarks prices to compare budgeted and estimated costs with actual prices.
- Expedites orders to ensure that goods and services are delivered within contractual deadlines
- Liaises with vendors regarding discrepancies and damage reports to ensure correct replacement of materials in accordance with order specifications.
- Issues amendments in case of increase/decrease of quantities and cancellation of orders and ensures accuracy of data at all times.
- Ensures through liaison with end users that vendor invoices routed for payment approval, are not held up without reason.
Education & Experience Requirements
- Must possess a Minimum of a bachelor’s degree in business degree or similar major from an accredited institution and 2 years relevant professional experience or an equivalent combination of education and experience.
- Experience working in a similar role in a government or higher education institution will be highly preferred.
Desired Or Preferred Requirements
- Basic knowledge of contracts and procurement tasks.
- Excellent computer skills required.
- Knowledge of purchasing procedures is preferred.
- Arabic/ English bilingual an asset.
The Benefits
- The University’s benefits package is highly attractive, with competitive salaries free of tax in the U.A.E., cash housing, annual vacation airline tickets for the employee and immediate family, educational subsidies for children and healthcare is provided to the employee and sponsored family members
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Zayed University
Digital Archive Specialist - Library and Learning Commons
Abu Dhabi, UAE
Zayed University seeks a Digital Archive Specialist to manage born-digital and digitized records, ensuring long-term preservation and accessibility. The role involves implementing archival standards, developing electroni
Digital Archive Specialist - Library and Learning Commons
Dubai, UAE
Zayed University seeks a Digital Archive Specialist to manage born-digital and digitized records, ensuring long-term preservation and accessibility. The role involves implementing archival standards, developing electroni
Digital Content Specialist
Dubai, UAE
Zayed University seeks a Digital Content Specialist to manage the library's digital platforms and AI tools. The role involves web development, multimedia production, and user support for emerging technologies. Candidates
Digital Content Specialist
Abu Dhabi, UAE
Zayed University seeks a Digital Content Specialist to manage the library's digital platforms and AI tools. The role involves web development, multimedia production, and user support for emerging technologies. Candidates
Counseling Outreach Officer
Abu Dhabi, UAE
Zayed University is hiring a Counseling Outreach Officer to coordinate outreach activities for student well-being and manage health accommodations. The role involves liaising with university offices, planning mental heal
Administrative Officer - Library & Learning Commons
Abu Dhabi, UAE
Zayed University seeks an Administrative Officer to provide administrative and secretarial support to the Library & Learning Commons. The role involves scheduling meetings, managing correspondence, ordering supplies, tra
Digital content and Creative Media Manager
Dubai, UAE
Zayed University's Communications and Media Department seeks a Digital Content and Creative Media Manager to lead video editing and graphic design activities. You will manage production processes, maintain visual identit
Contracts & Procurement Officer
Dubai, UAE
Zayed University is seeking a Contracts & Procurement Officer to manage contracts and purchasing for retail outlets. The role involves drafting contracts, negotiating terms, and ensuring compliance. Candidates need a bac
Digital Archive Specialist - Library and Learning Commons
Abu Dhabi, UAE
Digital Archive Specialist - Library and Learning Commons
Dubai, UAE
Digital Content Specialist
Dubai, UAE
Digital Content Specialist
Abu Dhabi, UAE
Counseling Outreach Officer
Abu Dhabi, UAE
Administrative Officer - Library & Learning Commons
Abu Dhabi, UAE
Digital content and Creative Media Manager
Dubai, UAE
Contracts & Procurement Officer
Dubai, UAE