Customer Service Specialist Admin
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Key skills for this role
About the Role
PulseMedia seeks a Customer Service Specialist Admin to provide customer support and manage administrative tasks remotely. Responsibilities include responding to inquiries, maintaining records, and coordinating with teams.
Key Skills for This Role
Responsibilities
- Respond to customer inquiries via email, live chat, phone, and other channels
- Resolve customer concerns and ensure satisfaction
- Maintain and update customer records in CRM and databases
- Process customer documentation and administrative forms
- Schedule meetings, appointments, and follow up calls
- Prepare reports on customer service performance
- Coordinate with Sales, Marketing, Finance, and Operations teams
Requirements
- At least 1 2 years of experience in customer service or administrative assistance
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office and Google Workspace
- Familiarity with CRM platforms (e.g., Salesforce, HubSpot)
- Ability to work independently in a remote environment
Full Job Posting
Position Overview
- The Customer Service Specialist Admin serves as the bridge between customer support and administrative operations.
- Provide exceptional customer assistance while managing administrative tasks to ensure smooth daily operations.
Key Responsibilities
- Respond to customer inquiries via email, live chat, phone, and other communication channels.
- Resolve customer concerns by identifying solutions and ensuring complete customer satisfaction.
- Assist customers with account information, product or service questions, billing inquiries, and general support requests.
- Escalate complex issues to appropriate departments when necessary.
- Conduct follow up communications to ensure successful issue resolution.
- Maintain and update customer records within the company's CRM and internal databases.
- Process customer documentation, service requests, and administrative forms accurately.
- Schedule meetings, appointments, and follow up calls when required.
- Prepare reports on customer service performance and administrative activities.
- Assist with onboarding documentation for new clients.
- Organize digital files, maintain records, and ensure data accuracy.
- Support internal teams with administrative coordination and documentation.
Qualifications
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
- At least 1 2 years of experience in customer service, customer support, administrative assistance, or office administration.
- Excellent written and verbal communication skills.
- Strong organizational and multitasking abilities.
- Exceptional attention to detail.
- Strong problem solving and critical thinking skills.
- Ability to work independently while collaborating effectively with remote teams.
- Professional, positive, and customer focused attitude.
Technical Skills
- Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Experience with Google Workspace (Docs, Sheets, Drive, Calendar).
- Familiarity with CRM platforms such as Salesforce, HubSpot, Zendesk, Freshdesk, or similar software.
- Comfortable using video conferencing platforms including Zoom and Microsoft Teams.
- Ability to learn new software and systems quickly.
What We Offer
- Competitive salary.
- Fully remote work environment.
- Flexible scheduling options.
- Paid time off and company recognized holidays.
- Career growth and professional development opportunities.
- Ongoing training and mentorship.
- Collaborative, supportive, and inclusive company culture.
- Performance recognition and advancement opportunities.
- Access to modern technology and remote work resources.
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