jazzhr
Corporate Services Manager
Porter Engineered Systems - A Division of Pangeo Group
CAN
Full-time
Senior · 5+ years experience
Onsite
CAD 85000-105000 yearly / year
Discovered 1 weeks ago
Free
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- Maintain corporate records, entity filings and registrations across Ontario and US entities.
- Run contract administration: intake, routing to counsel, execution, filing and renewal tracking.
- Coordinate regulatory and environmental filings with EHS, and hold the master statutory calendar.
- Manage the broker relationship and annual renewals across property, liability, fleet and certificates.
- Ensure coverage matches operations as actually run, and manage claims to closure.
- Own the lease portfolio: commencement and renewal dates, estoppel certificates, CAM reconciliation, landlord obligations.
- Act as primary contact for landlords and property managers on notices, consents and approvals.
- Interface with the Facilities Manager, who owns building operations. You own the lease and its obligations.
- Administer the employer side of work permit and visa files for China–North America transfers, with counsel.
- Maintain employer portals and programs, and track file status and renewal dates with HR.
- Run a weekly intake so new corporate items route to an owner, not to an executive.
- Select and manage external providers — counsel, brokers, consultants — against agreed scopes and fees.
- Ownership. You take the whole item, not your part of it. Nothing comes back half-finished.
- Deadline discipline. Statutory dates do not move. You track them and raise the alarm early.
- Judgment. You know what you decide, what counsel decides, and what needs an officer’s signature.
- Comfort with ambiguity. This function does not exist yet. You build the process while running it.
- 5+ years in corporate administration, lease administration, corporate services, senior office management, or a corporate paralegal or law clerk role.
- Demonstrated ownership of at least two of: commercial leases, corporate immigration, insurance renewals, entity filings, contract administration.
- Post-secondary education in business, law clerk or paralegal studies, or real property administration. A designation (Law Clerk, RPA/FMA, CIP, RCIC) an asset.
- Manufacturing or multi-entity corporate experience an asset; cross-border Canada–US or Canada–China an asset. Valid driver’s licence.
- Statutory and contractual deadlines met — filings, renewals, permit and visa expiries. Target: zero missed.
- Insurance coverage verified against operations as run, on a set review cycle.
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