jazzhr
Administrative Assistant
Porter Engineered Systems - A Division of Pangeo Group
Windsor, CAN
Full-time
Mid · 3+ years experience
Onsite
CAD 45000-60000 yearly / year
Discovered 1 weeks ago
Microsoft Office
Free
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Key Skills for This Role
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- Coordinate and manage the daily administrative operations of the corporate office.
- Serve as the primary point of contact for internal administrative support.
- Maintain organized electronic and physical filing systems.
- Manage incoming and outgoing mail, courier services, and office communications.
- Maintain office supply inventory and coordinate procurement with approved vendors.
- Ensure office equipment and facilities are functioning properly and coordinate maintenance when required.
- Support leadership with scheduling, meeting coordination, and travel arrangements.
- Prepare corporate documentation, reports, presentations, and internal communications.
- Maintain company records, administrative trackers, and document repositories.
- Assist leadership with coordination of corporate meetings, board meetings, or executive briefings.
- Support internal projects requiring administrative coordination.
- Maintain accurate contact lists, distribution lists, and internal directories.
- Assist with organizing invoices, receipts, and purchase documentation.
- Support administrative components of accounts payable and vendor documentation.
- Maintain financial filing systems and expense documentation.
- Assist with expense report tracking and reconciliation coordination.
- Provide documentation support during internal or external audits.
- Maintain relationships with office vendors and service providers.
- Coordinate office services including maintenance, supplies, and external service providers.
- Track vendor contracts and renewal dates where applicable.
- Assist in negotiating office supply or service agreements where appropriate.
- Maintain corporate documentation in accordance with company retention policies.
- Ensure confidential and sensitive information is handled appropriately.
- Support compliance initiatives related to corporate governance, information management, or audits.
- Business Administration
- Office Administration
- Management
- Accounting or related field preferred.
- 3–5 years of office administration experience in a corporate or professional environment.
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