Contracts Administrator
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Key skills for this role
About the Role
Nova International General Contracting seeks a Contracts Administrator in Abu Dhabi. You will manage full lifecycle of project contracts, ensure compliance, and mitigate risks. Ideal candidates have 8-10 years of contract administration experience in construction and strong knowledge of FIDIC.
Key Skills for This Role
Responsibilities
- Review, draft, and administer various types of contracts including subcontract agreements, supplier contracts, service agreements, and client contracts
- Ensure all contractual obligations, deliverables, and timelines are clearly defined and adhered to
- Identify contractual risks and propose mitigation strategies
- Assist in preparation and review of tender documents, BOQs, and commercial proposals
- Support dispute resolution processes by preparing documentation and claims
Requirements
- Bachelor's degree in Civil Engineering, Construction Management, Business Administration, Law, or related field
- 8–10 years of proven experience in contract administration within a contracting or construction environment
- Strong knowledge of FIDIC and other standard contract forms used in the Middle East
- Excellent negotiation, communication, and interpersonal skills
- Proficiency in MS Office, contract management software, and document control systems
Full Job Posting
Position Summary
- The Contract Administrator is responsible for managing the full lifecycle of project contracts, ensuring compliance with contractual terms, mitigating risks, and supporting project teams in delivering successful outcomes.
- With 8–10 years of experience in the contracting or construction industry, the ideal candidate will possess strong commercial acumen, excellent negotiation skills, and a deep understanding of contract law, procurement processes, and project execution frameworks.
Contract Management & Administration
- Review, draft, and administer various types of contracts, including subcontract agreements, supplier contracts, service agreements, and client contracts.
- Ensure all contractual obligations, deliverables, and timelines are clearly defined and adhered to throughout the project lifecycle.
- Maintain accurate and up to date contract documentation, registers, logs, and correspondence.
- Prepare contract amendments, variations, extensions, and change orders in coordination with project teams.
Risk & Compliance Management
- Identify contractual risks and propose mitigation strategies to protect the company’s commercial interests.
- Ensure compliance with legal, regulatory, and company standards across all contract activities.
- Conduct periodic contract audits to verify adherence to terms and conditions.
- Support dispute resolution processes by preparing documentation, claims, and supporting evidence.
Commercial & Financial Support
- Assist in the preparation and review of tender documents, BOQs, and commercial proposals.
- Evaluate subcontractor and supplier quotations to ensure alignment with project requirements and contractual terms.
- Monitor contract budgets, cost variations, and financial performance indicators.
- Support the preparation of claims, EOT (Extension of Time) submissions, and cost recovery documentation.
Coordination & Communication
- Act as a key liaison between clients, subcontractors, suppliers, and internal project teams.
- Facilitate contract kick off meetings, progress reviews, and close out sessions.
- Provide guidance to project managers and site teams on contractual rights, obligations, and best practices.
- Ensure timely communication of contract changes, risks, and obligations to relevant stakeholders.
Documentation & Reporting
- Maintain organized contract files, correspondence, and records in accordance with company policies.
- Prepare periodic reports on contract status, risks, variations, and compliance issues.
- Support internal and external audits by providing required documentation.
Qualifications
- Bachelor’s degree in Civil Engineering, Construction Management, Business Administration, Law, or related field.
- Professional certifications (e.g., FIDIC, RICS, PMP, CIPS) are an advantage.
- 8–10 years of proven experience in contract administration within a contracting or construction environment.
- Strong knowledge of FIDIC and other standard contract forms commonly used in the Middle East.
- Experience handling large scale infrastructure, building, or MEP projects is preferred.
Skills & Competencies
- Strong understanding of contract law, commercial terms, and procurement processes.
- Excellent negotiation, communication, and interpersonal skills.
- High attention to detail with strong analytical and problem‑solving abilities.
- Proficiency in MS Office, contract management software, and document control systems.
- Ability to work under pressure, manage multiple priorities, and meet deadlines.
- Strong ethical standards and commitment to confidentiality.
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