Contract management Executive
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Key skills for this role
About the Role
Renty Car Rental LLC seeks a proactive Contract Management Executive to oversee contract lifecycle, procurement, and compliance. The role involves managing rental agreements in TARS CRM, billing coordination, traffic fine processing, and interdepartmental reporting.
Key Skills for This Role
Responsibilities
- Manage customer rental agreements, renewals, amendments, and closures in TARS CRM
- Generate accurate rental invoices, credit notes, debit notes, and account statements
- Monitor and process traffic fines through UAE government portals
- Prepare weekly Salik and Darb reports for investor companies
- Generate monthly TARS reports for Finance & Accounts and Operations reconciliation
- Coordinate with Sales, Operations, Fleet, Maintenance, and Finance teams
- Verify damage charges with Maintenance team before billing customers
- Prepare vehicle cancellation reports by verifying vehicle status in TARS and RTA portal
Requirements
- Proactive and detail oriented with strong negotiation skills
- Expertise in legal drafting and procurement regulations
- Experience with TARS CRM or similar systems
- Knowledge of UAE traffic fine portals (RTA, Dubai Police, etc.)
- Strong organizational and reporting skills
Full Job Posting
Job Overview
- Seeking a proactive and detail oriented Contract Management Executive to oversee contract lifecycle and procurement processes.
- Role ensures compliance with regulatory standards, manages vendor relationships, and safeguards legal and contractual interests.
- Ideal candidate has strong negotiation skills, legal drafting expertise, and understanding of procurement regulations.
Responsibilities
- Manage customer rental agreements, renewals, amendments, and closures in TARS CRM.
- Upload documents in TARS on a timely basis; scan and upload finalized agreements.
- Verify agreement details match between TARS and Speed.
- Request IDLs or verify customer documents as requested by Sales team or drivers.
- Prepare vehicle cancellation reports by verifying vehicle status in TARS and RTA portal.
- Add or remove vehicles in TARS and Salik portal as requested by investors or authorized personnel.
- Generate accurate rental invoices, credit notes, debit notes, and account statements.
- Cross check E agreement contracts in Speed and create missed agreements.
- Change customer names to company names in Speed as requested by Accounts department.
- Coordinate with Accounts department regarding agreement corrections and updates.
- Prepare and submit monthly agreement finalization report to Accounts department.
- Support Accounts Receivable team by tracking outstanding invoices and payment follow ups.
Traffic Fines, Salik & Darb Management
- Monitor and process traffic fines through UAE government portals (RTA, Dubai Police, Abu Dhabi Police, EVG, MOI, etc.).
- Allocate traffic fines to correct rental agreements and ensure timely customer billing.
- Respond to fine and fine location requests from Sales team via Telegram group.
- Prepare weekly Salik and Darb reports for all investor companies.
- Add or remove vehicles from Salik portal as required.
Reporting & Reconciliation
- Generate monthly TARS reports for Finance & Accounts and Operations reconciliation.
- Prepare daily, weekly, and monthly operational reports including invoicing, receivables, contract renewals, Salik, Darb, and traffic fines.
- Prepare vehicle cancellation reports and other operational reports as required.
Customer Charges & Interdepartmental Coordination
- Verify damage charges with Maintenance team before charging customers.
- Coordinate with Sales, Operations, Fleet, Maintenance, and Finance teams for accurate information.
- Assist Operations, Sales, and Accounts teams with agreement related information.
- Deliver prompt customer support for agreement, billing, and account queries.
Additional Responsibilities
- Coordinate with RTA department to verify and dispute incorrectly issued traffic fines.
- Follow up with RTA department for complete details on traffic fines.
- Coordinate with RTA department to resolve issues related to adding or updating vehicles in TARS system.
Pay
- From AED 3,500.00 per month
Work Location
- In person
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