Contract management Executive / Car Rental Document controller
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Key skills for this role
About the Role
Renty Car Rental LLC seeks a proactive Contract Management Executive to oversee contract lifecycle, procurement, and compliance. Responsibilities include managing rental agreements in TARS CRM, billing, traffic fines, and interdepartmental coordination.
Key Skills for This Role
Responsibilities
- Manage customer rental agreements, renewals, amendments, and closures in TARS CRM system
- Generate accurate rental invoices, credit notes, debit notes, and account statements
- Monitor and process traffic fines through UAE government portals
- Prepare weekly Salik and Darb reports for all investor companies
- Generate monthly TARS reports for Finance & Accounts and Operations reconciliation
- Coordinate with Sales, Operations, Fleet, Maintenance, and Finance teams
- Verify damage charges with Maintenance team before charging customers
Requirements
- Proactive and detail oriented
- Strong negotiation skills
- Expertise in legal drafting
- Comprehensive understanding of procurement regulations
Full Job Posting
Job Overview
- We are seeking a proactive and detail oriented Contract Management Executive to oversee the lifecycle of contracts and procurement processes within our organization. This role is vital in ensuring compliance with regulatory standards, managing vendor relationships, and safeguarding the organization’
Responsibilities
- Manage customer rental agreements, renewals, amendments, and closures in the TARS CRM system.
- Upload documents in TARS on a timely basis.
- Scan and upload finalized agreements.
- Verify that all agreement details match between TARS and Speed.
- Request IDLs or verify customer documents whenever requested by the Sales team or drivers.
- Prepare vehicle cancellation reports by verifying vehicle status in TARS and the RTA portal.
- Add or remove vehicles in TARS and the Salik portal as requested by investors or authorized personnel.
- Generate accurate rental invoices, credit notes, debit notes, and account statements within agreed timelines.
- Cross check that all E agreement contracts are opened correctly in Speed and create any missed agreements in Speed.
- Change customer names to company names in Speed as requested by the Accounts department.
- Coordinate with the Accounts department regarding agreement corrections, amendments, and updates.
- Prepare and submit the monthly agreement finalization report to the Accounts department.
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