Construction Administrator

John W. Danforth Company, one of the largest mechanical contractors in the Northeast, is growing! We believe our people are our greatest asset and invest in training, career development, employee engagement, and team support. We are committed to delivering industry-leading experiences for our customers across commercial and industrial HVAC, plumbing, refrigeration, advanced technology manufacturing, process piping, fabrication, mission-critical environments, and energy performance projects, backed by comprehensive service maintenance and repair.

As a Construction Administrator at John W.

Danforth Company, you will be responsible for reviewing and analyzing project documents, submittals, and design plans throughout the preconstruction and construction phases.

This role ensures that quality, cost, and scope align with the project owner’s expectations while maintaining adherence to timelines and overall project objectives.

• Assist Project Managers with the preparation, review, and processing of submittals, RFIs, shop drawings, MWBE reporting, and QA/QC documentation.
• Prepare and manage project documentation and requests for both new and ongoing projects.
• Support communication and coordination with subcontractors and vendors.
• Facilitate and maintain documentation for project startup and closeout phases.
• Collect, prepare, and update Operations and Maintenance (O&M) manuals, testing documentation, and quality control reports.
• Process and manage certified payroll documentation for compliance requirements.
• Provide administrative and operational support to project team members as needed.
• 2–3 years of administrative or office experience preferred.
• High school diploma or equivalent (GED) required.
• Construction industry experience is a plus, but not required.
• Strong phone and interpersonal communication skills.
• Proficient in Microsoft Office Suite (Outlook, Excel, and Word).
• Excellent organizational and written/verbal communication skills.

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Other Compensation : Bonus eligible

Benefits : We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, short- and long-term disability, a 401(k) Savings Plan, and an Employee Assistance Program.