Construction Administrator

Perks & Benefits

• Comprehensive Benefits Package that provides extended health care, dental care, vision care, life insurance and critical illness.
• Continuous learning opportunities with an annual educational allowance.
• Generous referral program ranging from $500-$2,500 depending on business need.
• Regular consistent team-building activities and events.
• Discounts to local amenities and vendors.
• Discounted hotel stays in multiple locations through our Hospitality offerings.
• What Will You do?
• Organize and support the Project Managers and the Project Coordinators with meetings, taking meeting minutes, scheduling, letters and documents preparation, contracts signatures, invoicing, etc
• Manages internal communication via telephone, email inquiries and respond as appropriate
• Preparing various construction documents and general communication to trades and Site Superintendents
• Diligent on follow up and project timetables
• Meticulous at prioritizing and managing multiple projects simultaneously, and follow through on issues in a timely manner along managing deadlines
• Excellent at multitasking in a fast-paced environment
• Appointment scheduling
• Support the Construction Department with travel logistics and reservations as needed
• Excellent technical writing skills for various letters (i.e. tender letters, thank you letters)
• Reception relief, filling, and other administrative tasks
• Maintaining a clutter-free Construction Department
• Contact Database Management
• Preparation of PowerPoint presentations
• Assist with event planning and event execution for the construction department as well as office-wide initiatives
• Assist with ordering, coordinating deliveries (if required), and inventory tracking for department supplies/swag and client gifts
• Miscellaneous errands as requested
• Technical Skills – MS Outlook, MS Word & MS Excel are essential
• Construction background an asset
• Assist with ordering, coordinating deliveries (if required), and inventory tracking for items for projects (lights, doors, appliances)