Conference Producer
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Key skills for this role
About the Role
Ventures Middle East LLC is seeking a Conference Producer to shape world-class agendas for flagship industry events in the UAE and Saudi Arabia. The role involves research, speaker acquisition, advisory board management, and event project management.
Key Skills for This Role
Responsibilities
- Research industry trends, market developments, and audience needs to develop commercially viable conference agendas
- Identify, approach, and secure senior level approved speakers and industry experts
- Manage advisory board meetings, including logistics and attendee records
- Manage event timelines, production schedules, and key deliverables
- Coordinate with sales, marketing, sponsorship, and operations teams
- Support onsite event delivery and attend events where required
- Work with marketing team to support event promotion and audience engagement campaigns
- Prepare sponsorship briefs and support creation of sponsorship opportunities
Requirements
- Bachelor's degree in Business, Communications, Marketing, Journalism, Events, or related field
- Previous experience in conference production, events, media, or B2B conferences
- Experience engaging with senior executives and international stakeholders
- Familiarity with CRM systems, LinkedIn outreach, Zoom, and Microsoft Teams
- Experience working on international conferences or exhibitions is an advantage
Full Job Posting
Role Overview
- This is an exciting opportunity to join a fast growing, agile business that creates highly tailored, flagship industry events recognised as some of the most reputable and influential platforms in the region.
- Working across established and rapidly expanding events in the UAE and Saudi Arabia, the Conference Producer will play a key role in shaping world class agendas, connecting with senior industry leaders, and delivering high value experiences for delegates, sponsors, and stakeholders.
- This is a full time role within a dynamic, entrepreneurial, and fast paced team environment, offering hybrid working flexibility, direct exposure to major regional industries, and significant opportunities for professional development and career growth as the business continues to expand.
Key Responsibilities
- Research & Program Development: Help research industry trends, market developments, and audience needs; help develop commercially viable conference agendas and event concepts; identify key discussion topics and emerging market opportunities; conduct competitor analysis and market mapping; research a
- Speaker Acquisition & Management: Identify, approach, and secure senior level approved speakers and industry experts; invite, follow up, and confirm approved speakers via LinkedIn, email, and phone; achieve agreed monthly speaker confirmation targets; build and maintain strong relationships with spe
- Advisory Board Management: Invite and secure approved advisory board participants; coordinate meeting logistics; attend and record advisory board meetings; maintain accurate attendee records.
- Event Project Management: Manage event timelines, production schedules, and key deliverables; coordinate closely with sales, marketing, sponsorship, and operations teams; ensure all program content and speaker deliverables are completed on time; support onsite event delivery.
- Marketing & Website Coordination: Work closely with the marketing team to support event promotion; prepare marketing briefs; ensure conference websites are consistently updated; upload and maintain accurate speaker bios, photos, session details.
- Commercial Support: Work closely with sponsorship and delegate sales teams to support event revenue goals; prepare sponsorship briefs; help develop commercially attractive conference topics and speaker line ups; contribute to audience growth.
Required Skills & Competencies
- Strong research and analytical skills
- Excellent written and verbal communication
- Strong stakeholder and relationship management abilities
- Confidence engaging with senior executives and C level decision makers
- Ability to manage multiple projects and deadlines simultaneously
- Excellent organizational and time management skills
- Commercial awareness and understanding of B2B conference models
- High attention to detail and accuracy
- Proactive, adaptable, and solutions oriented mindset
- Strong networking, negotiation, and follow up skills
Preferred Experience
- Previous experience in conference production, events, media, or B2B conferences
- Experience engaging with senior executives and international stakeholders
- Familiarity with CRM systems, LinkedIn outreach, Zoom, and Microsoft Teams
- Experience working on international conferences or exhibitions is an advantage
Education
- Bachelor's degree in Business, Communications, Marketing, Journalism, Events, or related field
Key Performance Indicators (KPIs)
- Speaker and advisory board confirmation targets achieved
- Agenda completion within agreed timelines
- Accuracy and maintenance of invitation trackers and databases
- Timely collection and upload of speaker and attendee assets
- Delegate, sponsor, and speaker satisfaction
- Delivery of projects within timelines and budgets
- Commercial contribution to event growth and profitability
- Contribute to VIP delegate attendance
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