Business Support & Office Services Partner Saudi Arabia
Job Fit Check
Base Career helps you apply smarter for this job.
Key skills for this role
About the Role
Boston Scientific seeks a Business Support & Office Services Partner in Saudi Arabia to provide administrative, organizational, and operational support to the GEM organization. The role combines business support and office services, requiring at least 3 years of experience in business support or office management.
Key Skills for This Role
Responsibilities
- Serve as primary contact for local Sales and Marketing teams, customers, HCPs, HCOs, PCOs, preferred vendors and conference organizers
- Deliver administrative support including document preparation, correspondence, reporting and coordination activities
- Lead Internal Request Form (IRF) administration for local HCP events and activities
- Manage purchase requisitions and purchase orders, including vendor setup requests, quotations, budget verification and payment terms
- Coordinate logistics for local meetings, events, training programs and business activities
- Serve as primary local contact for all Office Services related matters in Saudi Arabia
- Welcome visitors, customers, candidates and vendors
- Manage incoming and outgoing mail, courier services and shipments
- Coordinate office supplies, pantry supplies, beverages and workplace consumables
- Ensure efficient day to day office operations and workplace functionality
Requirements
- Bachelor's degree or equivalent combination of education and experience
- Minimum of 3 years' experience in business support, executive administration, office management, workplace services or a related field
- Experience supporting cross functional business teams and stakeholders
- Experience coordinating meetings, events and administrative processes
- Knowledge of procurement, invoicing and budget tracking processes
- Strong organizational, planning and prioritization skills
- Strong verbal and written communication skills in English
- Ability to manage confidential information with discretion
- Proficiency with Microsoft Office applications and business systems
- Demonstrated ability to work independently and manage multiple priorities
Full Job Posting
About the role
- This role combines Business Support and Office Services responsibilities, with an equal focus on both areas.
- The primary purpose is to deliver exceptional service and customer support to the Growth Emerging Markets (GEM) organization.
- The role reports directly to the Business Support Manager, with a dotted line reporting relationship to the Office Services Manager and Country Director.
Your responsibilities will include
- Serve as the primary contact for local Sales and Marketing teams, customers, HCPs, HCOs, PCOs, preferred vendors and conference organizers.
- Provide information, answer questions regarding established policies and procedures, and direct stakeholders to appropriate resources.
- Deliver administrative support including document preparation, correspondence, reporting and coordination activities.
- Handle confidential information with discretion and professionalism.
- Lead Internal Request Form (IRF) administration for local HCP events and activities.
- Coordinate timely communication among all stakeholders involved in the IRF process.
- Manage purchase requisitions and purchase orders, including vendor setup requests, quotations, budget verification and payment terms.
- Support preferred vendor management activities.
- Process invoices and monitor payment status and follow up activities.
- Support spend tracking and budget monitoring in partnership with Finance.
- Coordinate logistics for local meetings, events, training programs and business activities.
- Manage venues, contracts, travel arrangements, catering, agendas, schedules and attendee communications.
Office services and employee experience
- Serve as the primary local contact for all Office Services related matters in Saudi Arabia.
- Welcome visitors, customers, candidates and vendors.
- Coordinate visitor management processes and meeting room readiness.
- Manage incoming and outgoing mail, courier services and shipments.
- Coordinate office supplies, pantry supplies, beverages and workplace consumables.
- Support onboarding and offboarding activities related to workplace services and facilities.
Facilities operations
- Ensure efficient day to day office operations and workplace functionality.
- Coordinate office maintenance, repairs, preventive maintenance activities and facility improvements.
- Manage relationships with local service providers, including cleaning, maintenance and security vendors.
- Monitor service quality and vendor performance.
- Coordinate office access management, badges, parking and workplace logistics.
- Communicate workplace updates and maintenance activities to employees.
Vendor and financial management
- Support vendor onboarding, contract administration and performance management activities.
- Participate in vendor reviews and negotiations with management.
- Assist with office budget planning, forecasting and expense tracking.
- Support purchase order processing, supplier payments and budget monitoring.
Office events, real estate and EHS
- Coordinate local office events, employee engagement activities, leadership visits and internal meetings.
- Support office relocations, renovations, expansions and workplace improvement projects.
- Assist with implementation of local and regional Environmental, Health and Safety (EHS) requirements.
- Support audits, inspections, risk assessments and corrective action activities.
- Travel as needed to support local, regional or international meetings and events in accordance with company guidelines.
Required qualifications
- Bachelor's degree or equivalent combination of education and experience.
- Minimum of 3 years' experience in business support, executive administration, office management, workplace services or a related field.
- Experience supporting cross functional business teams and stakeholders.
- Experience coordinating meetings, events and administrative processes.
- Knowledge of procurement, invoicing and budget tracking processes.
- Strong organizational, planning and prioritization skills.
- Strong verbal and written communication skills in English.
- Ability to manage confidential information with discretion.
- Proficiency with Microsoft Office applications and business systems.
- Demonstrated ability to work independently and manage multiple priorities.
Preferred qualifications
- Experience supporting multinational organizations or regional teams.
- Experience working within healthcare, medical technology or highly regulated industries.
- Familiarity with HCP compliance processes and event administration.
- Experience with workplace services, facilities management or office operations.
- Knowledge of EHS requirements and workplace compliance standards.
- Arabic language proficiency.
Work model
- This role follows a hybrid work model requiring employees to be in our local office at least three days per week.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Boston Scientific
Administrative Assistant Intern- Tamheer - Riyadh
Riyadh, KSA
Boston Scientific is offering an Administrative Assistant Intern position in Riyadh as part of the Tamheer program. The intern will support daily office operations, manage reception duties, coordinate facility management
Regulatory Affairs Intern- Tamheer , Riyadh
Riyadh, KSA
Boston Scientific is seeking a Regulatory Affairs Intern to support UDI data entry and maintenance in the SFDA Saudi-DI system. This internship offers hands-on experience in regulatory processes within the medical device
Logistics Operations Coordinator Intern- Tamheer , Jeddah
Riyadh, KSA
Boston Scientific seeks a Logistics Operations Coordinator Intern (Tamheer) based in Jeddah to support daily logistics and warehouse operations. Gain hands-on experience in a global healthcare environment while contribut
Graduate Intern, Customer Education & Marketing Specialist
Dubai, UAE
Boston Scientific is seeking a Graduate Intern for a 12-month internship in Dubai to support customer education and marketing activities. The role involves planning educational programs, coordinating events, and assistin
Customer Service Supervisor - MENA, SSA & Central Asia
Dubai, UAE
Boston Scientific is seeking a Customer Service Supervisor to lead the Dubai-based team supporting distributor markets across MENA, SSA, and Central Asia. The role involves overseeing daily operations, driving continuous
Customer Service Supervisor - MENA, SSA & Central Asia
Dubai, UAE
Boston Scientific seeks a Customer Service Supervisor to lead the Dubai-based team supporting distributor markets across MENA, SSA, and Central Asia. You will oversee daily operations, manage a team, and collaborate with
Graduate Intern, Customer Education & Marketing Specialist
Dubai, UAE
Boston Scientific offers a 12-month graduate internship in Dubai for final-year students or recent graduates. The role supports customer education and marketing initiatives, including program coordination, event logistic
Business Support & Office Services Partner Saudi Arabia
Riyadh, KSA
Boston Scientific is seeking a Business Support & Office Services Partner for its Saudi Arabia office. The role combines administrative support, office services, and facilities management, serving as the primary contact
Administrative Assistant Intern- Tamheer - Riyadh
Riyadh, KSA
Regulatory Affairs Intern- Tamheer , Riyadh
Riyadh, KSA
Logistics Operations Coordinator Intern- Tamheer , Jeddah
Riyadh, KSA
Graduate Intern, Customer Education & Marketing Specialist
Dubai, UAE
Customer Service Supervisor - MENA, SSA & Central Asia
Dubai, UAE
Customer Service Supervisor - MENA, SSA & Central Asia
Dubai, UAE
Graduate Intern, Customer Education & Marketing Specialist
Dubai, UAE
Business Support & Office Services Partner Saudi Arabia
Riyadh, KSA