Business Support & Office Services Partner Saudi Arabia
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Key skills for this role
About the Role
Boston Scientific is seeking a Business Support & Office Services Partner for its Saudi Arabia office. The role combines administrative support, office services, and facilities management, serving as the primary contact for local teams and stakeholders.
Key Skills for This Role
Responsibilities
- Serve as the primary contact for local Sales and Marketing teams, customers, HCPs, HCOs, PCOs, preferred vendors and conference organizers
- Deliver administrative support including document preparation, correspondence, reporting and coordination activities
- Lead Internal Request Form (IRF) administration for local HCP events and activities
- Manage purchase requisitions and purchase orders, including vendor setup requests, quotations, budget verification and payment terms
- Coordinate logistics for local meetings, events, training programs and business activities
- Serve as the primary local contact for all Office Services related matters in Saudi Arabia
- Welcome visitors, customers, candidates and vendors
- Coordinate office maintenance, repairs, preventive maintenance activities and facility improvements
- Support vendor onboarding, contract administration and performance management activities
- Coordinate local office events, employee engagement activities, leadership visits and internal meetings
Requirements
- Bachelor's degree or equivalent combination of education and experience
- Minimum of 3 years' experience in business support, executive administration, office management, workplace services or related field
- Experience supporting cross functional business teams and stakeholders
- Experience coordinating meetings, events and administrative processes
- Knowledge of procurement, invoicing and budget tracking processes
- Strong organizational, planning and prioritization skills
- Strong verbal and written communication skills in English
- Proficiency with Microsoft Office applications and business systems
- Ability to manage confidential information with discretion
Full Job Posting
About The Role
- This role combines Business Support and Office Services responsibilities.
- The primary purpose is to deliver exceptional service and customer support to the GEM organization.
- The role reports directly to the Business Support Manager, with a dotted line to the Office Services Manager and Country Director.
Work model
- This role follows a hybrid work model requiring employees to be in our local office at least three days per week.
- Boston Scientific will not offer sponsorship or take over sponsorship of an employment visa for this position.
- Relocation assistance is not available for this position.
Your Responsibilities Will Include
- Serve as the primary contact for local Sales and Marketing teams, customers, HCPs, HCOs, PCOs, preferred vendors and conference organizers.
- Deliver administrative support including document preparation, correspondence, reporting and coordination activities.
- Lead Internal Request Form (IRF) administration for local HCP events and activities.
- Manage purchase requisitions and purchase orders.
- Coordinate logistics for local meetings, events, training programs and business activities.
- Serve as the primary local contact for all Office Services related matters in Saudi Arabia.
- Welcome visitors, customers, candidates and vendors.
- Coordinate office maintenance, repairs, preventive maintenance activities and facility improvements.
- Support vendor onboarding, contract administration and performance management activities.
- Coordinate local office events, employee engagement activities, leadership visits and internal meetings.
Required Qualifications
- Bachelor's degree or equivalent combination of education and experience.
- Minimum of 3 years' experience in business support, executive administration, office management, workplace services or a related field.
- Experience supporting cross functional business teams and stakeholders.
- Experience coordinating meetings, events and administrative processes.
- Knowledge of procurement, invoicing and budget tracking processes.
- Strong organizational, planning and prioritization skills.
- Strong verbal and written communication skills in English.
- Proficiency with Microsoft Office applications and business systems.
- Ability to manage confidential information with discretion.
Preferred Qualifications
- Experience supporting multinational organizations or regional teams.
- Experience working within healthcare, medical technology or highly regulated industries.
- Familiarity with HCP compliance processes and event administration.
- Experience with workplace services, facilities management or office operations.
- Knowledge of EHS requirements and workplace compliance standards.
- Arabic language proficiency.
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