Board Secretary & Governance Officer
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Key skills for this role
About the Role
The company seeks an experienced Board Secretary & Governance Officer to provide comprehensive Board, Shareholder, and Corporate Governance support. The role involves coordinating meetings, preparing governance documentation, maintaining records, and ensuring compliance.
Key Skills for This Role
Responsibilities
- Prepare Board and Committee materials, including Board packs, PowerPoint presentations, executive briefing notes, governance reports, and meeting papers
- Coordinate and administer Board of Directors, Committee, and Shareholder meetings
- Organize Annual General Meetings (AGMs), Extraordinary General Meetings (EGMs), and shareholder communications
- Draft and maintain Board minutes, Board resolutions, shareholder resolutions, and governance correspondence
- Maintain accurate governance records, statutory registers, corporate archives, and official documentation
- Monitor and follow up on Board resolutions, approvals, signatures, and action items to ensure timely completion
- Support governance audits, compliance reviews, and governance reporting requirements
- Provide governance guidance and procedural support to the Board and Executive Management
- Prepare, review, and coordinate governance documentation in both English and Arabic
Requirements
- Bachelor's Degree in Business Administration, Corporate Governance, Law, Management, or related discipline
- Minimum 8–12 years of relevant experience in corporate governance, board administration, executive office management, or corporate secretarial functions
- Demonstrated experience supporting Boards of Directors, Executive Committees, and shareholder governance activities
- Strong experience in preparing board documentation, governance reports, resolutions, meeting minutes, and executive correspondence
- Advanced proficiency in Microsoft PowerPoint
- Proven ability to handle highly confidential corporate and governance sensitive information
- Fluent in English (Mandatory)
- Fluent in Arabic (Mandatory)
- Professional certification in Corporate Governance, Company Secretarial Practice, or Board Administration is preferred
Full Job Posting
Role Overview
- We are seeking a highly experienced, professional, and governance focused Board Secretary & Governance Officer to provide comprehensive Board, Shareholder, and Corporate Governance support within a leading and diversified business group in Qatar.
- This is a critical executive support role responsible for ensuring the effective administration of Board and Committee affairs, maintaining the highest standards of corporate governance, safeguarding confidential information, and facilitating seamless communication between the Board of Directors, Sh
Key Responsibilities
- Prepare Board and Committee materials by collecting, reviewing, consolidating, and analyzing strategic, financial, operational, and governance information, and transforming it into high quality Board packs, PowerPoint presentations, executive briefing notes, governance reports, meeting papers, and d
- Coordinate and administer Board of Directors, Committee, and Shareholder meetings.
- Organize Annual General Meetings (AGMs), Extraordinary General Meetings (EGMs), and shareholder communications.
- Prepare and distribute agendas, Board packs, governance reports, and supporting documentation within established timelines.
- Coordinate Board schedules, meeting logistics, attendance confirmations, and communication with Board members and executive stakeholders.
- Maintain shareholder records, approvals, resolutions, and governance documentation.
- Support the execution and follow up of Board and Shareholder decisions.
- Maintain and periodically review governance policies, Board Charters, Committee Charters, and Delegation of Authority (DOA) frameworks.
- Support the continuous enhancement of governance frameworks, policies, and best practices.
- Draft and maintain Board minutes, Board resolutions, shareholder resolutions, and governance correspondence.
- Maintain accurate governance records, statutory registers, corporate archives, and official documentation.
- Ensure proper document control, retention, confidentiality, and accessibility of governance related records.
Qualifications & Experience
- Bachelor's Degree in Business Administration, Corporate Governance, Law, Management, or a related discipline.
- Professional certification in Corporate Governance, Company Secretarial Practice, or Board Administration is preferred.
- Minimum 8–12 years of relevant experience in corporate governance, board administration, executive office management, or corporate secretarial functions.
- Demonstrated experience supporting Boards of Directors, Executive Committees, and shareholder governance activities.
- Strong experience in preparing board documentation, governance reports, resolutions, meeting minutes, and executive correspondence.
- Advanced proficiency in Microsoft PowerPoint, including the preparation of board presentations, board packs, executive reports, and decision support materials.
- Proven ability to handle highly confidential corporate and governance sensitive information.
- Experience within large corporate groups, holding companies, or regulated environments is highly desirable.
- Experience working within bilingual corporate environments is an advantage.
Key Competencies
- Corporate Governance & Board Administration
- Board & Shareholder Meeting Management
- Executive Presentation & Board Pack Preparation
- Minute Taking & Resolution Drafting
- Governance Reporting & Documentation Management
- Stakeholder Relationship Management
- Attention to Detail & Confidentiality
- Professional Communication & Executive Correspondence
- Planning, Coordination & Organizational Excellence
Language Requirements
- Fluent in English (Mandatory)
- Fluent in Arabic (Mandatory)
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