Bilingual Executive Assistant to CEO

Role Overview

Executive Support

• Provide dedicated administrative support to senior executives and leadership team members.
• Manage complex and changing calendars and prioritize meetings efficiently.
• Coordinate meetings across multiple time zones.
• Prepare agendas, presentations, reports, and briefing materials.
• Screen and manage executive correspondence, emails, and communications.

Travel and Logistics

• Arrange domestic and international travel, including flights, accommodation, transportation, visas, and travel documentation.
• Manage travel-related changes and resolve issues proactively.
• Prepare detailed travel schedules and briefing packs.

Stakeholder Coordination

• Act as a key contact between executives and internal and external stakeholders.
• Coordinate leadership meetings, workshops, and events.
• Build effective working relationships across business functions and with senior stakeholders.

Administrative and Office Support

• Support expense management, purchase requests, and related administrative processes.
• Maintain confidential records, documents, and reports.
• Ensure timely completion of administrative tasks and follow-up actions.
• Assist with special projects and ad hoc assignments.

Essential Requirements

• Fluency in Arabic and English, written and spoken, is required.
• Proven experience as an Executive Assistant, Personal Assistant, or Senior Administrative Assistant supporting senior executives is required.
• Strong experience managing complex executive diaries and international travel arrangements is required.
• Excellent English communication, professionalism, discretion, confidentiality, organization, and multitasking are required.
• Proficiency in Outlook, Teams, PowerPoint, Excel, Word, and the Microsoft Office suite is required.

Preferred Requirements

• Experience in multinational organizations is preferred.
• UAE or local-market experience combined with Western or international business experience is preferred.
• Experience supporting senior executives in a dynamic corporate environment is preferred.
• Independent work and proactive management of competing priorities are preferred.

Personal Attributes

• Strong interpersonal and relationship-building skills, executive presence, attention to detail, proactive problem solving, calmness under pressure, and adaptability are emphasized.

Compensation

• Pay is AED 10,000–AED 15,000 per month.

Work Location

• Work is performed in person.