Auction Program Specialist

Summary

Responsibilities

• Tracks donations from time of submission to completion of sale. Maintains on-line computer and physical inventory all tangible non-hunt donations. Processes the billing and shipping procedures for uncollected auction items.
• Works with exhibitors/donors on details for donated items. Works with exhibitors to collect donation information and necessary graphics. Selects auction items for publications, writes and proofs text copy and detailed donation descriptions. Coordinate accuracy of donation write-ups and sales invoices. Coordinates the text and graphics for auction publications and articles.
• Assists with obtaining Guides & Outfitters/donor approval, ensures donor accountability, and minimizes SCI’s risk.
• Maintains in-depth knowledge of iMIS Auction database and Auction Program. Compiles reports of the most current donation information
• Oversees the set up, collection, display, and inventory of auction items. Helps supervises auction distribution room and temporary on-site staff including all processes relating to auction inventory and sales. Helps to close annual Auction Program sales cycle.
• Coordinates donor and buyer correspondence.
• Research and make recommendations about prospective exhibitors and donors with attention to the needs of SCI, the Exhibit Program, the Auction Program, and convention attendees.
• Maintains supplies and print needs for auction including sales forms, invoices, pickups, claim receipts, drawings, and other printed forms or supplies.
• Perform other related duties as assigned. Attends meetings, conventions, trade shows, and other events as appropriate.

Qualifications

• The position requires a High School diploma and 3 years of experience in sales, marketing or event/meeting planning. Associate’s Degree or higher preferred.
• Knowledge of and experience in the outdoor industry preferred.
• Knowledge and understanding of firearms and the firearm industry preferred.
• Knowledge of fine art, high-end jewelry and sculpture preferred.
• 2 – 3 years of Data Entry experience
• 2+ years experience with database software
• 2+ years experience in Customer Service
• Valid driver’s license with ability to be insurable on SCI policy

Skills and Abilities

• Proven problem solving skills
• Proficient with Microsoft Office Suite software, to include OneDrive, SharePoint, Teams with an ability to become familiar with SCI-specific programs and software.
• Demonstrated excellence in verbal and written communication skills, interpersonal and customer service skills, organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to adapt to the needs of the organization and employees.
• Ability to oversee, schedule, and staff temporary onsite auction staff for various events.
• Ability to have direct exhibitor communication, be familiar with specific exhibitor items and create a report that would allow for increased auction donation items.
• Any equivalent combination of education, training and/or experience that fulfills the requirements of the position will be considered.

Benefits

• Safari Club International offers a full benefit package. Please go to our careers page to view our Benefit Summary: https://safariclub.org/careers/