Assistant Dean - Bio-Medical Division

Position Summary

Divisional Strategy

• Work collaboratively with the Dean and divisional leadership team to develop and implement the divisional strategy.
• Identify and explore opportunities for strategic projects and initiatives.

Faculty Support

• Be the “go-to” person for all faculty requests related to research and academic operations that need to be coordinated with relevant departments.
• Oversee the faculty onboarding process and initiate laboratory and office space allocation.
• Support faculty in setting up laboratories: Guide new faculty to navigate KAUST system, assist them in space and equipment requests through ASEPC processes, coordinate with FM/PDEC/LEM and relevant departments to speed up lab fit-out for new faculty, train new faculty to manage bio-procurement at KAUST, guide new faculty to set up their research group web site.
• Advise new faculty on administration, student admission and research recruitment process.

Research Operations And Governance

• Oversee planning of BioMed laboratory and office space allocation and manage the ASEPC processes at divisional and University levels.
• Oversee BioMed research equipment and asset management and ensure compliance with the policies and procedures.
• Partner with the Procurement Department to improve procurement performance for biomedical research.
• Assist in developing, interpreting, and disseminating research policies and guidelines.
• Liaise with Risk Management, Information Security, Health, Safety & Environment and ensure BioMed research operations comply with the policies and procedures.
• Coordinate with relevant departments to seek improvements and optimization of various KAUST policies impacting research operations and governance.

Academic Operations

• Work collaboratively with the Associate Deans, Program Chairs, and Graduate Program and Student Advisors to oversee and enhance the BioMed student lifecycle.
• Assist in developing, interpreting, and disseminating academic policies and guidelines.

Faculty Affairs

• Assist the Dean and Associate Dean in implementing the divisional faculty recruitment strategy.
• Support the Dean in the annual faculty evaluation process and provide information on scientific performance metrics.

Communications

• Oversee divisional communications, including the website, social media, content creation, and BioMed brand development and promotion.

Outreach

• Develop and manage key relations with in-kingdom and international partners and proactively contribute to external network development.
• Partner with the National Transformation Institute on matters related to technology transfer, translational research efforts, and industrial collaborations.

Reporting

• Work with relevant stakeholders on institutional reporting.
• Development and writing of high-level reports and briefings for the Dean and executive management in the relevant subjects.

Competencies

• Excellent leadership skills.
• Sound strategic thinking and analytical skills.
• Demonstrable organizational and time management skills.
• Professional project management skills.
• Demonstrated skills in establishing partnerships with internal and external stakeholders.
• Strong interpersonal, communication, and presentation skills.
• Ability to work in teams and independently.
• Flexible approach to work.
• Cross-cultural sensitivity and awareness.

Experience

• MS in relevant field (PhD strongly preferred).
• Minimum 10 years of combined Scientific and Administrative experience in a similar environment.
• Experience in an Academic Operations role.
• Experience in providing process directions and training.