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Archives Manager
South American Institute for Politics and Strategy (ISAPE)
Abu Dhabi, UAE
Full Time
Manager
Hybrid
1 weeks ago
Archival ManagementRecords ManagementDigital PreservationMetadata StandardsISO 15489ISAD(G)
Free
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Archival ManagementRecords ManagementDigital Preservation
About the Role
We are hiring an Archives Manager to lead archival operations, records management, and digital preservation initiatives. The role involves overseeing archival systems, managing collections, ensuring compliance with standards, and supporting research and governance.
Key Skills for This Role
Archival ManagementRecords ManagementDigital PreservationMetadata StandardsISO 15489ISAD(G)
Responsibilities
- Develop and execute archival management strategies aligned with organizational objectives, records governance policies, and long term preservation goals
- Oversee the acquisition, appraisal, classification, cataloging, preservation, and retrieval of physical and digital archival materials
- Collaborate with legal, compliance, research, IT, cultural heritage, administration, and executive teams to ensure proper records management and information governance
- Implement archival standards, classification systems, metadata frameworks, retention schedules, and digital preservation protocols
- Manage digitization projects, electronic document management systems (EDMS), and archival database platforms to enhance accessibility and preservation
- Monitor key performance indicators (KPIs) including retrieval accuracy, cataloging efficiency, digitization progress, preservation quality, user access satisfaction, and compliance adherence
- Ensure compliance with national archival regulations, data protection laws, intellectual property requirements, and international archival standards (e.g., ISO 15489, ISAD(G))
- Conduct audits of archival systems, records inventories, and documentation workflows to ensure accuracy, integrity, and completeness
- Develop preservation strategies for fragile, historical, and high value records using conservation best practices and environmental controls
- Support research requests, institutional inquiries, and public access services while maintaining confidentiality and security protocols
- Prepare archival reports, inventory summaries, compliance documentation, preservation plans, and executive updates for senior leadership
- Lead, mentor, and develop archivists, records officers, digitization specialists, and archival support staff while fostering a culture of accuracy, preservation excellence, and continuous improvement
Requirements
- Bachelor's degree in Archival Studies, Library Science, Information Management, History, Cultural Heritage, or related field
- Master's degree in Archival Science, Library and Information Science (MLIS), or Records Management is highly advantageous
- 5+ years of experience in archives management, records management, information governance, or cultural heritage documentation
- 2+ years of experience managing archival teams, digital preservation projects, or records governance programs preferred
- Strong understanding of archival principles, records classification, metadata standards, digital preservation, and information governance frameworks
- Experience with archival management systems, digital repositories, document management systems (DMS), metadata tools, and Microsoft Office Suite
- Familiarity with ISO archival standards, data protection regulations, conservation practices, and digitization workflows is advantageous
- Strong organizational, analytical, research, documentation, and problem solving skills
- Excellent communication, stakeholder management, cataloging accuracy, and cross functional collaboration abilities
- Ability to manage large scale archival systems while balancing preservation integrity, accessibility, compliance, and operational efficiency
- Ability to work independently in remote and hybrid environments
Full Job Posting
About Us
- We are a knowledge and heritage driven organization committed to preserving, organizing, and safeguarding historical, institutional, and cultural records.
The Role
- We are seeking an experienced Archives Manager to lead archival operations, records management strategies, and digital preservation initiatives.
Key Responsibilities
- Develop and execute archival management strategies aligned with organizational objectives, records governance policies, and long term preservation goals
- Oversee the acquisition, appraisal, classification, cataloging, preservation, and retrieval of physical and digital archival materials
- Collaborate with legal, compliance, research, IT, cultural heritage, administration, and executive teams to ensure proper records management and information governance
- Implement archival standards, classification systems, metadata frameworks, retention schedules, and digital preservation protocols
- Manage digitization projects, electronic document management systems (EDMS), and archival database platforms to enhance accessibility and preservation
- Monitor key performance indicators (KPIs) including retrieval accuracy, cataloging efficiency, digitization progress, preservation quality, user access satisfaction, and compliance adherence
- Ensure compliance with national archival regulations, data protection laws, intellectual property requirements, and international archival standards (e.g., ISO 15489, ISAD(G))
- Conduct audits of archival systems, records inventories, and documentation workflows to ensure accuracy, integrity, and completeness
- Develop preservation strategies for fragile, historical, and high value records using conservation best practices and environmental controls
- Support research requests, institutional inquiries, and public access services while maintaining confidentiality and security protocols
- Prepare archival reports, inventory summaries, compliance documentation, preservation plans, and executive updates for senior leadership
- Lead, mentor, and develop archivists, records officers, digitization specialists, and archival support staff while fostering a culture of accuracy, preservation excellence, and continuous improvement
Requirements
- Bachelor's degree in Archival Studies, Library Science, Information Management, History, Cultural Heritage, or a related field
- Master's degree in Archival Science, Library and Information Science (MLIS), or Records Management is highly advantageous
- 5+ years of experience in archives management, records management, information governance, or cultural heritage documentation
- 2+ years of experience managing archival teams, digital preservation projects, or records governance programs preferred
- Strong understanding of archival principles, records classification, metadata standards, digital preservation, and information governance frameworks
- Experience with archival management systems, digital repositories, document management systems (DMS), metadata tools, and Microsoft Office Suite
- Familiarity with ISO archival standards, data protection regulations, conservation practices, and digitization workflows is advantageous
- Strong organizational, analytical, research, documentation, and problem solving skills
- Excellent communication, stakeholder management, cataloging accuracy, and cross functional collaboration abilities
- Ability to manage large scale archival systems while balancing preservation integrity, accessibility, compliance, and operational efficiency
- Ability to work independently in remote and hybrid environments
What We Offer
- Flexible remote / hybrid work opportunity within the United Arab Emirates
- Competitive compensation package
- Professional development and archival leadership growth opportunities
- Exposure to digital preservation initiatives, heritage digitization projects, and information governance transformation
- Collaborative and knowledge driven work environment
- Supportive culture focused on accuracy, preservation, intellectual integrity, and continuous improvement
- Opportunity to safeguard institutional memory and contribute to long term cultural and informational preservation
- Clear career progression within archives management, records governance, information management, and cultural heritage leadership functions
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