Administrative Officer
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Key skills for this role
About the Role
The Royal Library seeks an Administrative Officer for a part-time hybrid role in Dubai. The role involves managing office tasks, scheduling, records, and communications. Candidates need strong administrative, communication, and organizational skills.
Key Skills for This Role
Responsibilities
- Manage day to day office tasks including scheduling meetings, organizing files and records, and coordinating communications
- Provide administrative assistance to staff
- Support customer service at reception or via digital channels
- Maintain orderly documentation and databases
- Prepare basic reports and handle correspondence
- Ensure office procedures are followed efficiently
Requirements
- Strong General Administration and Administrative Assistance skills
- Effective Communication and Customer Service abilities
- Excellent Organization Skills
- Proficiency with common office software
- Attention to detail and reliability
- Prior experience in administrative or office support role
- Relevant diploma or degree in administration, business, or related field preferred
Full Job Posting
Role Description
- The Administrative Officer role is a part time hybrid position based in Dubai, with a combination of on site duties and work from home flexibility.
- The Administrative Officer will manage day to day office tasks, including scheduling meetings, organizing files and records, and coordinating internal and external communications.
- Responsibilities include providing administrative assistance to staff, supporting customer service at reception or via digital channels, and maintaining orderly documentation and databases.
- The role also involves preparing basic reports, handling correspondence, and ensuring that office procedures are followed efficiently.
- The Administrative Officer will collaborate closely with colleagues to support smooth operations and a professional service environment.
Qualifications
- Strong General Administration and Administrative Assistance skills, with experience handling office procedures and documentation.
- Effective Communication and Customer Service abilities to interact professionally with internal stakeholders and external visitors or users.
- Excellent Organization Skills, including task prioritization, time management, and maintaining accurate records.
- Proficiency with common office software (e.g., word processing, spreadsheets, email, calendar tools) and comfort working in digital systems.
- Attention to detail, reliability, and the ability to work independently as well as in a team in a hybrid work setting.
- Prior experience in an administrative or office support role; experience in cultural, educational, or library environments is an advantage.
- Relevant diploma or degree in administration, business, or a related field is preferred.
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