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Administrative Manager
Friends of Figma Dubai
Dubai, UAE
Part Time
Mid
Hybrid
3 weeks ago
Organizational SkillsEvent CoordinationCommunity ManagementSchedulingRecord KeepingBudgeting
Free
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Organizational SkillsEvent CoordinationCommunity Management
About the Role
Friends of Figma Dubai seeks a part-time Administrative Manager to coordinate operational and logistical aspects of community activities. The hybrid role involves scheduling events, managing registrations, maintaining databases, and supporting collaborations.
Key Skills for This Role
Organizational SkillsEvent CoordinationCommunity ManagementSchedulingRecord KeepingBudgeting
Responsibilities
- Coordinate the operational and logistical aspects of Friends of Figma Dubai’s community activities
- Schedule and organize meet ups and workshops
- Manage event registrations and communication
- Maintain member databases and mailing lists
- Support collaborations with speakers and partners
- Help manage community communication channels
- Prepare meeting agendas and summaries
- Ensure smooth coordination between organizers, volunteers, and participants
- Handle basic budgeting and expense tracking for events
- Support marketing activities and recommend process improvements
Requirements
- Strong organizational and administrative skills, including scheduling, record keeping, and coordination of events or meetings
- Experience with community management or event coordination, preferably within creative, design, or tech focused communities
- Proficiency with productivity and collaboration tools (e.g., spreadsheets, shared documents, messaging platforms); familiarity with Figma and design tools is an advantage
- Clear written and verbal communication skills in English; ability to communicate professionally with diverse stakeholders
- Comfort working in a hybrid environment, managing responsibilities both on site in Dubai and remotely
- Basic understanding of budgeting, expense tracking, and vendor coordination for small to medium events
- Demonstrated ability to work independently, prioritize tasks, and meet deadlines while supporting multiple initiatives
- Previous experience in administration, operations, or community support; a background in design or interest in the design field is a plus
Full Job Posting
Role Description
- The Administrative Manager is responsible for coordinating the operational and logistical aspects of Friends of Figma Dubai’s community activities.
- This part time hybrid role is based in Dubai, with a mix of in person event support and remote administrative work.
- Day to day tasks include scheduling and organizing meet ups and workshops, managing event registrations and communication, maintaining member databases and mailing lists, and supporting collaborations with speakers and partners.
- The Administrative Manager will help manage community communication channels, prepare meeting agendas and summaries, and ensure smooth coordination between organizers, volunteers, and participants.
- The role also involves basic budgeting and expense tracking for events, supporting marketing activities, and recommending process improvements to keep operations efficient and inclusive.
Qualifications
- Strong organizational and administrative skills, including scheduling, record keeping, and coordination of events or meetings.
- Experience with community management or event coordination, preferably within creative, design, or tech focused communities.
- Proficiency with productivity and collaboration tools (e.g., spreadsheets, shared documents, messaging platforms); familiarity with Figma and design tools is an advantage.
- Clear written and verbal communication skills in English; ability to communicate professionally with diverse stakeholders.
- Comfort working in a hybrid environment, managing responsibilities both on site in Dubai and remotely.
- Basic understanding of budgeting, expense tracking, and vendor coordination for small to medium events.
- Demonstrated ability to work independently, prioritize tasks, and meet deadlines while supporting multiple initiatives.
- Previous experience in administration, operations, or community support; a background in design or interest in the design field is a plus.
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