Administrative Logistics Specialist

Overview

Responsibilities

• Prepare administrative reports for various military organizations and higher headquarters (Weekly reports, timesheets, etc.) utilizing various Microsoft Office tools as directed by Country Manager or their representative.
• Prepare metrics as directed by Country Manager in support of Statement of Work.
• Interface with PMO personnel in support of above-mentioned functions as well as Project Manager's Office (PMO) and its staff.
• Keep track of personnel assigned to the country location as well as those temporarily
• assigned. Will also be POC for all individuals within the country who are on administrative hold for whatever reason until they return to normal duty status and/or released from work.
• Assist with in-processing/out-processing. Will ensure where possible any necessary paperwork for items such as badges are completed prior to arrival of personnel.
• Will support the logistic supply chain function of Vectrus HQ as well as regional logistics operations support.
• This position requires a strong background in logistics with proven accomplishments with cross-functional teamwork, experience collaborating with remote teams and solid negotiation skills. As such, we are seeking someone with excellent communication and leadership skills to function as a main interface for vendors and subcontractors within their assigned scope.
• Will be part of and cooperate with the Vectrus Supply Chain Team in Doha, Qatar, and Kuwait, who will also be supporting the Admin/Logistics specialist.
• Must be comfortable in collaborating with subcontractors/suppliers and providing a summary of the discussions.
• Ensure materials and resources and services flow through the system in a timely manner.
• The specialist must have good planning skills and the ability to anticipate problems and develop a plan of action to prevent delays in the delivery workflow.
• Specialist must communicate with individuals at various levels in the organization and may be required to prepare budget, discrepancy, tracing, time of delivery, delay, and develop KPI standards.
• Maintain applicable Project directives, regulations, manuals, and guidelines.
• Properly account for, control, transmit, transport, package and safeguard protected material and documents.
• Assist in certifying and receiving visitor clearances and accesses.
• Assist management in the oversite of program personnel, information, and physical and technical security actions and procedures.
• Provide technical assistance with the processing of eligibility requests.
• Aid with annual self-assessments.
• Assist in the creation and routing of documentation/reports as they relate to security incidents that occur within the office.
• Assist with timekeeping functions and training and tracking of status of both systems/requirements.
• Performs other duties and assignments as required and/or assigned by the Project Manager.

Qualifications

• Education / Certifications: One-year related experience may be substituted for one year of education, if degree is required.
• + High School/GED
• + Must be able to qualify for and maintain Moderate Risk Public Trust (MRPT)
• Experience:

+ 2+ Years Related Administrative Experience

• Skills & Technology Used