Administrative Executive
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Key skills for this role
Role Overview
Provide end-to-end administrative support and perform other duties requested by the reporting manager.
Support administrative, visa, workplace, maintenance, and operational coordination activities.
Key Skills for This Role
Full Job Posting
Role overview
Provide end-to-end administrative support and perform other duties requested by the reporting manager.
Support administrative, visa, workplace, maintenance, and operational coordination activities.
Administrative responsibilities
- Arrange comprehensive travel itineraries, including flights, accommodation, and ground transportation when required.
- Handle incoming and outgoing emails, calls, and mail.
- Act as a liaison between departments and external parties.
- Prepare reports and documents and maintain accurate physical and digital filing systems.
- Coordinate visa processes, contracts, agreements, and related public-relations duties.
Workplace issue coordination
- Assess reported issues, collect necessary details and photographs, report them promptly, and coordinate follow-up.
- Serve as the first point of contact for employees, vendors, and stakeholders regarding maintenance and workplace concerns.
- Meet relevant people at issue locations to understand problems and collect details and photographs.
- Record the location, description, date, time, photographs, and reporter contact details for each concern.
- Inform the reporting manager of urgent, significant, or sensitive concerns and provide factual updates.
- Coordinate with service providers, housekeeping, security, maintenance teams, and other relevant parties.
- Monitor issue progress and update the reporting manager and concerned employee until resolution.
- Assist with preventive maintenance scheduling, work permit submissions, facilities documentation, and general administration.
- Immediately escalate emergencies, safety concerns, property damage, and matters requiring management attention.
Experience
- The source lists 5–6 years of experience.
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