Administrative Assistant (UAE National)
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Key skills for this role
About the Role
Parsons Corporation is looking for an Administrative Assistant (UAE National) to join their team in Abu Dhabi. The role involves gathering statistics, preparing reports, answering phones, and maintaining records.
Key Skills for This Role
Responsibilities
- Gather statistics and general data; review and combine information into established reports
- May develop new reports or revise existing reports as directed
- May verify data gathered, such as matching supplier invoices against file copies
- Originate correspondence and reports not requiring personal attention of immediate supervisor
- Answer telephone, take and relay messages
- Receive, sort, and distribute mail
- May establish and maintain records of equipment, including a log of service dates
- May obtain basic data for completion of unit's overhead budget and prepare recurring reports
- May coordinate physical space requirements for the assigned unit
- May periodically prepare occupancy report or gather information for staffing reports
Requirements
- High school diploma or equivalent
- Experience with office software programs such as MS Office suite
- Strong organizational skills and attention to detail
- Written and verbal communication skills
- Ability to self start, set priorities, and work independently and within a team under deadlines
- Must be a UAE National
Full Job Posting
What You'll Be Doing
- Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. May develop new reports or revise existing reports, as directed.
- May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distributes reports as directed by immediate supervisor.
- Originates correspondence and reports not requiring the personal attention of immediate supervisor.
- Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.
- May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.
- May obtain basic data for completion of the unit's overhead budget and prepare associated recurring reports. May produce preliminary reconciliation as appropriate.
- May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates Corporate Directory as appropriate.
- May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, as directed by immediate supervisor.
- Performs other responsibilities associated with this position as may be appropriate.
What Required Skills You'll Bring
- High school diploma (or equivalent).
- Experience with office software programs such as email, word processing, spreadsheets, graphics, and databases (i.e. MS Office suite of software).
- Possess and demonstrate strong organizational skills, attention to detail, and written and verbal communication skills.
- Possess and demonstrate the ability to self start, set priorities, and work both independently and within a team environment under deadlines.
- Must be a UAE National.
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