Administrative Assistant (UAE National)

Overview

Abu Dhabi, UAE

Administrative Assistant

• What You'll Be Doing

• Collects statistics and general data, reviews the information, and compiles it into standard reports for use within and outside the unit.
• Prepares reports in spreadsheet, graphical, or narrative formats; may develop new reports or update existing ones as directed.
• Verifies collected data, such as checking supplier invoices against file copies or other records, and distributes finalized reports as instructed by the supervisor.
• Drafts and formats routine correspondence, memos, and simple reports that do not require the direct attention of the supervisor.
• Answers and directs incoming telephone calls, takes accurate messages, and ensures timely follow-up.
• Receives, sorts, and distributes incoming and outgoing mail and deliveries.
• Establishes and maintains records and logs (e.g., equipment inventory and service dates), and may initiate service requests when required.
• Assists with gathering basic data for the unit’s overhead budget and prepares related recurring reports; may complete preliminary reconciliations as appropriate.
• Supports coordination of office space needs for the unit, including initiating requests for PCs and telephones, and updating the Corporate Directory as needed.
• Assists in preparing occupancy or staffing reports and gathering information for unit or project presentations as directed by the supervisor.
• Performs other related administrative and clerical duties as assigned to support the team.

What Required Skills You'Ll Bring

• Degree or diploma from a recognized institution
• Ideally 2 years’ experience as an administrative roles
• fresh graduate are welcome to Apply
• Experience with office software programs such as email, word processing, spreadsheets, graphics, power point and databases (i.e. MS Office suite of software)
• Possess and demonstrate strong organizational skills, attention to detail, and written and verbal communication skills in English and Arabic
• Possess and demonstrate the ability to self-start, set priorities, and work both independently and within a team environment under deadlines
• Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
• We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars!
• Imagine next and join the Parsons quest—APPLY TODAY!
• Parsons is aware of fraudulent recruitment practices.
• To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.