Administrative Assistant (Store Development)

Reporting to the Director Construction Store Development, the Administrative Assistant provides administrative assistance to the superior and Engineering and Repair & Maintenance teams and in various construction, renovation, remodeling, repair and maintenance projects.

Provide administrative support to the team by working closely with project managers, R&M manager, project coordinators and technicians

Communicate with vendors, consultants, general contractors and government bodies, solicit quotations, specifications and other relevant information as required; alert the relevant parties on urgent matters and timelines

Prepare business correspondence such as letters, emails, specifications and other project requirements

Reconcile invoices against purchase orders, liaise with Finance & Accounting in settling payments for various vendors on a timely manner

Perform data and file maintenance and ensure data integrity, good audit trail and create reports as required

Perform any other duties or tasks as assigned by the superior(s)

High school or College completion with a minimum of 1 year administrative experience in a fast-paced working environment

Proficient in using Windows applications including Word processing, Excel, Power Point and Outlook

Ability to prioritize and deliver multiple assignments promptly and accurately

Demonstrate excellent customer service and initiative in completing assignments

Demonstrate sound ability to communicate (verbally and written) in English effectively with both internal and external stakeholders

Ability to communicate in Chinese (Cantonese &/or Mandarin) is an asset

Basic accounting knowledge is an asset.